secretary (office automation)

Found in: beBee jobs US - 2 weeks ago


Pearl Harbor, United States Department Of The Navy Full time
Summary

You will serve as a Secretary (OA) of NAVSUP FLC PEARL HARBOR.



Duties
  • You will screen appointments for importance and urgency, and using discretion and knowledge of the Commanding Officer (CO), Executive Director (ED), and Executive Officer (XO) priorities and preferences.
  • You will maintain CO, ED, and XO calendars, using discretion in establishing priorities for commitment of their time.
  • You will make all travel arrangements for the CO, ED and XO.
  • You will compose routine correspondence.
  • You will arrange/coordinate conferences, meetings, special events/ceremonies, and visits from distinguished visitors.
  • You will receive and review all incoming correspondence and documents routed to the CO, XO or ED for signature, ensuring proper format, grammar, spelling; and relevant background information.
  • You will maintain inventory of consumable supplies for the office and replenishes them as necessary.

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