Proposal Coordinator

3 weeks ago

Palm Harbor, United States GEOGRAPHIC SOLUTIONS INC Full time
Job DescriptionJob DescriptionDescription:

Job Summary: The Client Services Coordinator will assist with the overall proposal development and technical documentation effort for the company. He/she will conduct the initial review of the requests for proposals (RFPs) and a wide variety of other bid requests. He/she assists with creating and submitting responses involving the company’s workforce and unemployment insurance/benefits systems in a format that meets the requirements and evaluation criteria identified in the requests. Creating the response includes gathering and coordinating marketing, management, and development personnel inputs and writing the response from source documentation (e.g., past proposals). It also includes continuous review of and knowledge of the current systems and updating of boilerplate proposal documents. He/she will also assist the Training, Technical Writing, and Sales teams, as needed.


Key Responsibilities:

  • Maintain the proposal opportunity email box
  • Create the SharePoint folder structure and the initial Shred/Tracker for RFP responses determined to be a "go”
  • Draft the proposal shell template for the response
  • Coordinate, gather, and submit questions to potential clients regarding the RFP
  • Coordinate logistics for client pre-proposal meetings
  • Serve as a backup writer to assist with proposal responses when needed
  • Ensure all final proposal files from SharePoint are mirrored on the company network drive
  • Maintain boilerplate documentation, including employee résumés
  • Manage and maintain the entire proposal content library repository
  • Maintain “Proposal History” document
  • Other tasks as directed by leadership


Requirements:

Work Experience/Knowledge:

  • Ability to write/edit in MS Word 2013 and higher
  • Proficient with MS Word templates, styles, and other advanced Word functionality
  • Ability to review and edit the work of others
  • Adept at working with graphics
  • Experience working for a software development/information technology organization preferred
  • Experience with state and local government proposals preferred
  • Effectively collaborate and cooperate with others to establish good working relationships within the team
  • Excellent organizational skills with the ability to prioritize projects and tasks in a fast-paced environment
  • Strong written and verbal communication skills with the ability to work both within a team and independently
  • Takes prompt initiative actions to accomplish objectives
  • Develop and sustain productive stakeholder relationships
  • Anticipate consequences of decisions and actions
  • Communicate recommendations to take preventative steps and initiate further action
  • Manages time and resources to ensure that work is completed efficiently
  • Meets demanding deadlines in a quick and timely manner
  • Maintains stable performance under pressure or opposition, such as time pressure or job ambiguity
  • Keeps up with current industry developments and trends
  • Display a work ethic demonstrated in attendance, punctuality, maturity, and dedication


Qualifications/Certifications:

  • Bachelor’s degree in English, Marketing, Journalism, History, Education, or a related field or equivalent combination of education and experience
  • At least 2-3 years of successful technical/proposal writing in a software/technical setting or equivalent experience
  • Proficiency in the Microsoft Office suite (especially Word, Excel, PowerPoint, SharePoint, and Project)
  • Proficient in other tools such as Adobe Creative Suite and Snagit preferred
  • Experience with proposal automation tools desired



  • Proposal Coordinator

    2 weeks ago

    Palm Harbor, United States Geographic Solutions Full time

    Job Summary: The Client Services Coordinator will assist with the overall proposal development and technical documentation effort for the company. He/she will conduct the initial review of the requests for proposals (RFPs) and a wide variety of other bid requests. He/she assists with creating and submitting responses involving the company's workforce and...

  • Principal Proposal Coordinator

    4 weeks ago

    Palm Desert, United States Hazen and Sawyer Full time

    Job Description Job Description Join our Hazen team and make the world a better place, providing exceptional client service in all things water and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. Hazen has outstanding opportunities for motivated, talented people who...

  • Corporate and Foundations Relations Coordinator

    1 month ago

    Bar Harbor, United States Friends of Acadia Full time

    Job DescriptionJob DescriptionSalary: Position: Corporate and Foundations Relations Coordinator Location: Hybrid Reporting to: Vice President of Development Job Status: Temporary part-time position (20-hour per week) through December 2024.   The position needs will be evaluated for an extension for 2025.       Job summary:  The Corporate and...

  • Project Coordinator

    4 weeks ago

    Safety Harbor, United States Framework Full time

    **ROLE: PROJECT COORDINATOR** **Salary: $55,000 to $65,000 + bonus potential. Biweekly may be required. Mileage and lodging reimbursement.** **Benefits: Laptop/cell reimbursement, company paid healthcare, bonus potential, room to grow, and great company events** **ABOUT US** For over 10 years, our client has provided construction and development services...

  • Technical Writer III

    2 days ago

    Palm Harbor, United States GEOGRAPHIC SOLUTIONS INC Full time

    Job DescriptionJob DescriptionDescription:Job Summary: The Technical Writer III is responsible for producing high-quality documentation related to Geographic Solutions’ software that meets applicable standards and is appropriate for the intended audience. The Technical Writer will work with various internal teams, including software developers, project...

  • Construction Project Estimator

    2 weeks ago

    Benton Harbor, United States Lakeside Renovations LLC Full time

    Description Are you an experienced Construction Estimator with exceptional communication, math, and critical thinking skills? If so, we'd like to talk. We're looking to hire a skilled estimation professional to assist our busy team by producing proposals, cost estimates, and detailed takeoffs. If you have 3 years of experience in construction estimation, and...

  • Sales Coordinator

    1 week ago

    National Harbor, United States Gaylord National Resort & Convention Center Full time

    Job Number 24082983Job Category Sales & MarketingLocation Gaylord National Resort & Convention Center, 201 Waterfront Street, National Harbor, Maryland, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryPerform general office duties to support Sales & Marketing (e.g., filing, sending...

  • Sales Coordinator

    1 week ago

    National Harbor, United States Gaylord National Resort & Convention Center Full time

    Job Number Job Category Sales & MarketingLocation Gaylord National Resort & Convention Center, 201 Waterfront Street, National Harbor, Maryland, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryPerform general office duties to support Sales & Marketing (e.g., filing, sending emails,...

  • environmental protection specialist

    5 days ago

    Pearl Harbor, United States Commander, Navy Installations Full time

    You will analyze environmental issues to formulate alternative plans for environmental compliance. You will assess environmental compliance with petroleum oil liquid spill response, hazard waste or materials spill response, and petroleum oily liquid storage procedures. You will defend controversial environmental policy and technical matters associated with...

  • Construction Project Estimator

    20 hours ago

    Benton Harbor, United States Lakeside Renovations LLC Full time

    Are you an experienced Construction Estimator with exceptional communication, math, and critical thinking skills? If so, we’d like to talk. We’re looking to hire a skilled estimation professional to assist our busy team by producing proposals, cost estimates, and detailed takeoffs. If you have 3 years of experience in construction estimation, and...

  • Construction Project Estimator

    1 month ago

    Benton Harbor, United States Lakeside Renovations LLC Full time

    Job DescriptionJob DescriptionAre you an experienced Construction Estimator with exceptional communication, math, and critical thinking skills? If so, we’d like to talk. We’re looking to hire a skilled estimation professional to assist our busy team by producing proposals, cost estimates, and detailed takeoffs. If you have 3 years of experience in...

  • Seasonal- Group Sales Coordinator

    1 day ago

    National Harbor, United States Gaylord National Resort & Convention Center Full time

    Job Number 24086500Job Category Sales & MarketingLocation Gaylord National Resort & Convention Center, 201 Waterfront Street, National Harbor, Maryland, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryPerform general office duties to support Sales & Marketing (e.g., filing, sending...

  • Content Development Coordinator

    4 weeks ago

    West Palm Beach, United States The Mosaic Group Full time

    CONTENT DEVELOPMENT COORDINATOR JOB DESCRIPTION:A content developer coordinator is typically a marketing professional who works with the Content Developer and Marketing Department to create and manage digital and physical content including blog posts, articles, videos, podcasts, social media posts, whitepapers, eBooks, infographics, and other assets to...

  • Program Associate, Grants and Stewardship

    1 month ago

    West Palm Beach, United States Jewish Federation of Palm Beach County Full time

    Job DescriptionJob DescriptionDescription:Organization Summary:Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in...

  • Civil Structural Engineer

    3 weeks ago

    Palm Beach, United States A. T. Designs, Inc. Full time

    Job DescriptionJob DescriptionWell established Structural Engineering Firm located in North Palm Beach is seeking an experienced and self-motivated P.E or E.I. This full-time position will include periodic Threshold Inspections, Forensic Investigations, effective Project Management, Concrete Restoration, Marine Engineering, Roof Consulting, Window Glazing...

  • Highway Design Engineer

    3 weeks ago

    West Palm Beach, United States PTS Advance Full time

    PTS Advance is working closely with a client in the Civil Engineering industry for a Highway Design Engineer. Key Features: Interviews scheduled immediately. Profit sharing, 401k match, flexible hybrid schedule. Work on challenging multidisciplined design projects. Contributor to our clients success. Relocation package available. Responsibilities: ...

  • Geotechnical Engineer PE

    1 week ago

    West Palm Beach, United States Synerfac Full time

    Details: Job Description: A leading geotechnical engineering firm specializing in commercial development is seeking a highly skilled and experienced Geotechnical Engineer. This firm is committed to delivering top-tier services in geotechnical investigation, engineering, and inspection for mid-sized private sector projects including warehouses, strip malls,...

  • Geotechnical Engineer PE

    6 days ago

    West Palm Beach, United States Synerfac Full time

    Job Description: A leading geotechnical engineering firm specializing in commercial development is seeking a highly skilled and experienced Geotechnical Engineer. This firm is committed to delivering top-tier services in geotechnical investigation, engineering, and inspection for mid-sized private sector projects including warehouses, strip malls,...

  • Highway Design Engineer

    4 weeks ago

    West Palm Beach, United States PTS Advance Full time

    PTS Advance is working closely with a client in the Civil Engineering industry for a Highway Design Engineer.Key Features:Interviews scheduled immediately.Profit sharing, 401k match, flexible hybrid schedule.Work on challenging multidisciplined design projects.Contributor to our client’s success.Relocation package available.Responsibilities:Collaborate...

  • Highway Design Engineer

    2 weeks ago

    West Palm Beach, United States PTS Advance Full time

    PTS Advance is working closely with a client in the Civil Engineering industry for a Highway Design Engineer.Key Features:Interviews scheduled immediately.Profit sharing, 401k match, flexible hybrid schedule.Work on challenging multidisciplined design projects.Contributor to our client’s success.Relocation package available.Responsibilities:Collaborate...