Parts Administrator

4 weeks ago


Honolulu, Hawaii, United States Bacon Universal Full time
Bacon Universal Bacon Universal Honolulu, HI Honolulu, HI Full-time Full-time $20 - $23 an hour $20 - $23 an hour 12 days ago 12 days ago 12 days ago Job Overview:
We are seeking a detail-oriented Parts Administrator to join our team.
The ideal candidate will provide support to ensure efficient operation of the office.
This is a full-time position in a dynamic work environment.

Duties:

Credit Card Transaction o Reconcile from TPro3 o Input into Spreadsheet o Provide to Accounting o Refund to Customer Invoices o Create invoice to refund customers o Create invoice to vendors for returns/short ship/overage/damage/monthly returns o Create invoice for inventory adjustments Orders-Daily o Check to make sure if its bank card payment that it's indicated on invoice.

o Check to make sure that there is a contact name, phone number and po# on invoice o Check to make sure that there is a shipping address for direct ship o Create PO in CDK o Place order through CDK/Vendor Website/Email to Vendors o Coordinate shipping with vendor if it's by our carrier o Assist in orders that we haven't received/received incorrectly Attendance-Daily o Provide attendance to HR Claims o File claim to vendor wither website or email o Follow-up on credits, if haven't received in a month o Coordinate with carrier on pick-up of claims returns to vendor o Once credit is received, provide GL tag with invoice to accounting department o Input pertinent information into spreadsheet o KOM Monthly Returns Petty Cash o Reconcile cash with invoices o Input into spreadsheet and deposit slip and provide to accounting Assistance/Training to OuterIsland/T-Division o Train/assist in claim return to other branches and T-Division o Create invoices for outerisland for KOM Fleetguard returns Development of SOP book for Orders and Claims and T-Division Phone coverage o Parts Department Inventory Assist Assist with accounting department on price check, invoice adjustments and parts received Requirements:

  • Proven experience as an Administrative Assistant or in a similar role
  • Knowledge of medical office procedures is a plus
  • Familiarity with order entry processes
  • Proficiency in Google Suite applications
  • Strong customer service skills
  • Ability to multitask and prioritize tasks effectively
  • Experience in providing personal assistant support is advantageous
  • Competency in typing and data entry tasks
  • Previous experience as a clerk or in front desk operations is beneficial Join our team as an Administrative Assistant and contribute to the smooth functioning of our office environment.

Job Type:

Full-time Pay:
$20.
00 - $23.
00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:8 hour shift Monday to Friday

Experience:

Customer service:

1 year (Preferred) Work Location:
In person.

Estimated Salary:
$20 to $28 per hour based on qualifications.

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