Administrative and Fiscal Support Specialist
5 days ago
READVERTISEMENT
Title:
Administrative and Fiscal Support Specialist
Position Number:
T
Hiring Unit:
VP Research and Innovation, Office of Research Services - Extramural Funds Accounting
Location:
Manoa Campus
Date Posted:
May 28, 2024
Closing Date:
June 12, 2024
Band:
A
Salary :
salary schedules and placement information
Additional Salary Information:
Commensurate with education and experience.
Full Time/Part Time:
Full Time
Temporary/Permanent:
Temporary
Other Conditions:
Position is annually renewable every July 1 contingent on performance and availability of funds. This is not a remote position.
Duties and Responsibilities
(
NOTE:
denotes Essential Functions)
Performs, coordinates, and ensures the proper crediting of deposits to appropriate accounts and makes necessary adjustments as required.
Performs accounts receivable collection duties and prepares management reports as directed; monitors timely payment of invoices/vouchers, resolves delinquent payments and unidentified payments.
Prepares and maintains internal fiscal reports for monitoring and analysis of accounts receivable; produces monthly cash status reports by funding agencies and sub-fund groups; isolates and investigates large cash deficits and determines billing status.
Assists with special projects which may include accounts receivable management reports, rotational duties, responding to auditors, fiscal year-end processes, documentation of department procedures, and other.
Follows up on accounts receivable for sponsor-specific awards to ensure collection of payment.Ensures that deans/directors, PIs, FAS, and the ORS Financial Services Assistant Manager and Accounting Manager are notified of potential issues in a timely and concise manner.
Generates and monitors various internal reports, and coordinates appropriate notifications to and actions from responsible parties to facilitate close-out of awards.
Includes, but not limited to, awards overdue for close-out, transaction errors due to incorrect usage of cost share sub-account codes, pending transactions on closed accounts, and uncashed payment checks.
Assists to review fixed price residual balance transfer requests.Exercises professional and independent judgment in researching, analyzing, evaluating, and resolving complex extramural financial services issues.
Briefs ORS Financial Services Assistant Manager and Accounting Manager on significant issues in a concise and timely manner. Presents alternatives considered and recommends appropriate course of action.
Establishes and maintains effective working relationships with ORS and OVPRI personnel, sponsors, Principal Investigators, Fiscal Administrators, and others to effectively and efficiently administer research accounting.
Trains/cross-trains back-up and other staff. Assists in developing training materials and programs for new staff. Serves as back up to assigned colleague(s).Utilizes various computer systems to obtain and analyze information to prepare various financial and informational reports as required by the Federal and other funding agencies.
Keeps abreast of current policies, procedures, regulations, directives and statutory requirements of various federal sponsoring agencies to insure compliance with federally imposed cash management requirements.
Demonstrates initiative by studying and recommending actionable improvements to existing policies and practices in a positive and professional manner.
Other duties as assignedMinimum Qualifications
Possession of a baccalaureate degree in Business Administration or related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional working knowledge of principles, practices and techniques in the area of financial accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Functional working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with extramural funding.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Proficiency in use of personal computers, including office productivity software such as Microsoft Office and Google Workspace applications, including but not limited to word processing and spreadsheet programs.
Knowledge of cash management principles.Ability to analyze financial transaction recording systems, to discern internal control and related problems.
Ability to work on multiple projects and utilize various computer systems to complete tasks in an efficient manner.
Ability to learn and work with various financial and/or information systems.
Strong communication skills with demonstrated ability to effectively and productively work with internal and external stakeholders.
Desirable Qualifications
Knowledge of UH or governmental accounting policies, procedures and practices.
Working knowledge of Jaspersoft Reporting and Kuali Financial System relevant to accounting functions.
Strong ability to utilize Excel to transform raw data to identify and analyze information.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and upload required documents
Required documents include:
(1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.)
NOTE:
Please create a new account if this is your first time applying for a position using NEOGOV.
Inquiries:
OVPRI Human Resources; 808/ ;
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link:Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.For further information, please refer to the following link:
Agency University of Hawaii
Website Salary:
$20 to $28 per hour based on qualifications.
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