Administrative Support Assistant

Found in: beBee jobs US - 2 weeks ago


Durham, North Carolina, United States Department Of Veterans Affairs Full time
Summary

The purpose of the position is to provide administrative/clerical support to the VISN 6 Office. The incumbent will obtain office staff data, compile office staff information, collect, report, and provide program support. Based on a good working knowledge of the organization and substantive programs under the supervisor's control, the incumbent resolves problems associated with administrative and clerical work of the office.



Duties

Major duties and responsibilities include, but are not limited to:

  • Assist the supervisor during all business hours in performing and/or managing administrative tasks.
  • Support VISN office staff and leadership needs through coordination and performance of day-to day office duties.
  • Schedules appointments, coordinates meetings and/or schedules conferences.
  • Provides general calendar maintenance clerical services such as maintaining calendars and recording appointments and arranging for meetings and small conference administrative details.
  • Coordinate conference logistics and food service activities.
  • Setup and breakdown of activities such as food, light cleaning, order prior and after the completion of the meetings and/or schedules conferences.
  • Monitor the use of services, supplies or equipment for the office.
  • Perform time and attendance record keeping duties in the VATAS/or equivalent programs for the office staff.
  • Process Executive Administrative staff correspondence for appropriate dissemination.
Work Schedule: 8 am-4:30pm

Compressed/Flexible: May be available

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Support Assistant (OA)/PD90115A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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