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Project Coordinator

4 months ago

Forest Park, Georgia, United States Novo Nordisk Full time

About the Department

At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.

In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our legacy Injectable Finished Products (IFP) facility in Clayton, NC is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. At IFP, you'll join a global network of manufacturing professionals who are passionate about what they do.

What we offer you:

Leading pay and annual performance bonus for all positionsAll employees enjoy generous paid time off including 14 paid holidaysHealth Insurance, Dental Insurance, Vision Insurance – effective day oneGuaranteed 8% 401K contribution plus individual company match optionFamily Focused Benefits including 12 weeks paid parental & 6 weeks paid family medical leaveFree access to Novo Nordisk-marketed pharmaceutical productsTuition AssistanceLife & Disability InsuranceEmployee Referral Awards At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.
The Position Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the project management team & require a high level of confidentiality. Relationships Reports to Director/Sr Manager/Manager. Essential FunctionsOwn/lead projects as assigned under direction of department leaderOversee project flow process, through origination to completion within the defined scope, cost & time constraintsOwn calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customerMaintain & create reports/department metrics using Excel & PowerPoint, SharePoint, TeamsResponsible for process to update targets & presentation of status to department managementOwn meeting action list following up with action owners to ensure completion according to schedulePlan, design & execute both meetings/off-site events as well as virtual meetings & eventsCreate, design &/or edit presentations for meetings & eventsPlan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site eventsPrepare & submit expense reports on behalf of management in compliance with NNPILP policiesManage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reservedSupport the project with tasks & social activities as neededSupport New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as neededOrder & maintain supplies needed to support the assigned department areaSet up & maintain 5S standards for documentation, admin & storage areasSupport projects through data collection & analysis & translate into visual dashboardsSupport internal NN media campaigns related to the projectSuggest & implement process improvement & standardization updatesExercise excellent communication skills to represent the departmentPerform a wide range of administrative duties confidential in naturePartner & collaborate closely with local colleaguesFollow all safety & environmental requirements in the performance of dutiesOther accountabilities, as assigned Physical Requirements Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role) QualificationsBachelor's degree in business administration or related field from an accredited university required or equivalent combination of education & experience requiredMay consider an Associate degree in business or related field of study from an accredited university with six (6) years of experience in administrative field required, preferably in a pharmaceutical environmentMay consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environment Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment requiredAbility to problem solve & navigate complex assignments preferredStrong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook requiredProject management skills a plusPharmaceutical experience a plusAbility to demonstrate excellent organizational & planning skills with a high level of attention to detail required We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing. Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations. If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at This contact is for accommodation requests only and cannot be used to inquire about the status of applications.