Records Management Coordinator

1 month ago

Washington, Washington, D.C., United States ABC Imaging Full time

POSITION SUMMARY:

This position provides support in the development, coordination and maintenance of AARP's Records and Information Management (RIM) Program.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Assists with providing guidance pertaining to the management of electronic records, transition from paper to electronic records, planning of annual electronic records review and inventory, reviewing and maintaining records retention schedule, and participation in annual compliance self-audit.

  • Assist with change management support, as needed:
  • Deliver training
  • Quick Guides
  • Frequently Asked Questions
  • Case Study
  • Success Story
  • Assist with organizing, developing, and implementing multiple projects related to the archive vault collections, including assisting RIM Director with incorporating archives requirements and records into AARP cloud environment.
  • Lead initiative supporting the preservation of files critically at-risk due to aging formats, among them 3 1⁄2 inch and 5 1⁄4 inch floppy disks, zip disks, CDs, DVDs, Microfilm, and hard drives.
  • Assist with conducting research related to archive collections.
  • Assist with developing procedures manual and access policy, as well as procedures for accessioning historical materials, archival arrangement and description, and access.
  • Coordinate all records storage and retrieval requests, completes documentation and transfer/retrieval of files to the on-site Archive or off-site commercial records center.

EDUCATION, EXPERIENCE & SKILLS REQUIRED:


• High School diploma or equivalent


• 1 – 3 years of experience in the field or in a related area


• Attention to detail of work


• Ability to work in a fast-paced environment on multiple projects without losing focus.


• Proficient in using Microsoft Excel, Word and PowerPoint


• Experienced using Adobe acrobat pro and document scanning applications.


• Equipment & Lifting


• This position requires the use of standard office equipment


• This position may require moderate lifting of less than forty (40) pounds

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