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Assistant Research Administrator, Cardiovascular Research Institute

2 months ago

Chicago, Illinois, United States Northwestern University Full time
Apply for JobJob ID50552
LocationChicago, Illinois
Add to Favorite JobsEmail this Job

Department: MED-Feinberg Cardio Res Inst
Salary/Grade: NEX/11

Job Summary:

Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Please note: Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.

EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

As time and budget allows:

New-"Brown Bag"-Interested in becoming an RA?

Need more "How To:" sessions such as:

Fill out internal & external paperwork

Create & review budget

Review sponsor guidelines

Read a solicitation

Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)

Specific Responsibilities:

Pre-Award

  • Completes pre-award administration of grant &/or contract activities.
  • Prepares proposals.
  • Obtains approvals.
  • Develops straightforward budgets using spreadsheets.
  • Updates bio sketches.
  • Formats & uploads files to electronic platforms.
  • Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
  • Tracks proposal due dates and follows up/coordinates proposal routing as needed.

Post-Award

  • Completes routine post-award administration of grant &/or contract activities.
  • Processes purchase orders & cost transfers.
  • Reconciles budget statements.
  • Tracks expenses via spreadsheets.
  • Monitors project balances and end dates.
  • Coordinates core resource account set-up and maintenance.
  • Provides data needed for the preparation of interim and final financial and technical progress reports.
  • Processes account close-out activities.

Financial

  • Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
  • Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
  • Updates spreadsheets.
  • Processes travel reimbursements.
  • Assigns P-card expenses.
  • Transfers expenses.
  • Purchases lab &/or office equipment &/or supplies, etc.
  • Monitors sponsored and non-sponsored budgets.
  • Ensures timely payment of invoices.
  • Reconciles accounts.
  • Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.

Compliance

  • Tracks, update, process, and submit required forms &/or reports related to compliance.
  • Learns about compliance related issues & activities.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented

Preferred Competencies: (Skills, knowledge, and abilities)

  • Demonstrated skill/knowledge in proficient use of Microsoft Office, including Excel, Word, and Outlook.
  • Demonstrated skill/knowledge of financial reporting.
  • Action oriented - Willing or likely to take practical action to deal with a problem or situation.
  • Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
  • Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
  • Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
  • Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
  • Meets deadlines - Displays consistency and success in adhering to deadlines.
  • Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
  • Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Target hiring range for this position will be between $19.31 to $27.16 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

#LI-MB1

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.