Budgets and Planning Supervisor

2 months ago

Wichita Falls, Texas, United States International Rescue Committee Full time

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

SCOPE OF WORK:

The Budget and Planning Supervisor collects and processes financial data to provide management, donors, grantors and others with timely, accurate and understandable reports. This position is hybrid and reports to the Finance Manager. The position will focus on the highest priority initiatives of the finance team and build relationships between Finance, HQ and program managers to deliver high quality results.

RESPONSIBILITIES:

  • Ensure office compliance with IRC's accounting policies vis-à-vis fund accounting as noted in IRC's finance manual and generally accepted accounting principles and donor requirements.
  • Work with Finance Manager and development team on the development of budget proposals for grants and propose budget modifications throughout the year as needed.
  • Prepare and coordinate the submission of financial reports (including Donors invoices) to various donors in accordance with contractual obligations and cost allowability including, but not limited to regular review of financial transactions.
  • Ensure timely submission of high-quality finance reports working closely with management, programs and finance team.
  • Manage projects to support the grants opening, review and closing meetings, including the IRC internal budget template, D1 code requests and ensuring set up in Integra.
  • Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs team members.
  • Ensure coverage of finance and data staff in the event of absences.
  • Proactively monitor partnerships (e.g. Hotel Engine, Amazon, CLI) along with expenses passed down from headquarters and our own administrative costs for trends and atypical variances.
  • Monitor monthly time and effort reporting versus general ledger and make appropriate adjustments.
  • Participates in month-end close process and reconciliation as needed and when appropriate to ensure separation of duties.
  • Ensure proper representation of Finance views in strategic cross-departmental projects within IRC by building strong relationships among relevant staff members.
  • Participate in overall annual budgetary process. Participate in all program meetings, staff development activities, and fully engage as a member of the team.
  • Other related duties as assigned

KEY WORKING RELATIONSHIPS:

  • Position reports to the Finance Manager
  • Collaborates with Finance team members and Program Leads

JOB REQUIREMENTS:

Education: 4-year degree in related field strongly preferred.

Work Experience:

  • At least 3 years of progressive responsibilities in finance, budgeting, and accounting practices experience required.
  • Previous non-profit agency / grant-funded environment experience strongly preferred.
  • Prior team management experience & knowledge of donor regulations strongly preferred.
  • Experience working with, and influencing, senior colleagues to tackle complex challenges and agreed mutually beneficial decisions.
  • Experience with Microsoft Dynamics 365 and PowerBI a plus.

Demonstrated Skills and Competencies:

  • High degree of professional integrity, ability, and commitment to maintain confidentiality of sensitive data.
  • Solid organizational skills: detail-oriented, ability to multi-task, set priorities, and meet deadlines.
  • Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.
  • Strong training, facilitation, and coaching skills preferred & Ability to prioritize and manage time effectively.
  • Good interpersonal skills: ability to work effectively in a multi-cultural environment.
  • Solid Computer skills: MS Word, Excel, other financial-related software strongly preferred.
  • Maintain confidentiality of privileged and sensitive information.
  • Establish and maintain cooperative, effective, and friendly working environments.
  • Work independently with minimum supervision and meet schedule and timeline.
  • Operate a computer and all office equipment assigned for work efficiency.

Working Environment:

  • A combination of standard office environment and remote work.
  • May require occasional weekend and/or evening work.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.


Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

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