Business Coordinator

2 months ago

Midland, Texas, United States Texas Tech University Health Sciences Center Full time
Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions
  • Manages and maintains inventory levels for office supplies, printer/copier materials, student lounge supplies, and both student and faculty textbook inventories.
  • Maintains documentation for department purchasing card and prepares weekly reports.
  • Completes all travel reimbursements for MPAS faculty and staff.
  • Serves as back-up for Section Manager in executing purchasing contracts and budget reconciliations.
  • Maintains the student-facing Sakai class calendar and schedules room reservations through TTUHSC system.
  • Serve as the primary point of contact for the office, professionally answering phones, greeting visitors and students, and providing comprehensive front office coverage.
  • Collaborates with team members to manage the PA program email and e-fax.
  • Distribute mail or open and appropriately direct program mail and packages,
  • Data entry and filing using program data management systems as needed for maintenance of program documentation.
  • Submits maintenance work orders or housekeeping requests, as needed.
  • Type meeting minutes, correspondence, and prepare various reports and documents.
  • Ensure work room, kitchen, storage areas, and all public-facing areas remain neat and organized.
  • Collaborates with team members in the execution of admissions interviews.
  • Participate in all team meetings as required to ensure timely communication related to position duties.
  • Participate in the execution of program special events and activities.
  • Maintains professional knowledge by attending SHP and TTUHSC development activities, huddles, and workshops.
  • Assists the program director and faculty with special projects and reports.
  • Serve as the Unit Safety Officer (training is provided).
  • Other duties as assigned.
Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

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