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Fleet Coordinator

2 months ago

Midland, Texas, United States Cenergy International Full time
About the Role

Cenergy International is seeking a highly skilled and experienced Fleet Coordinator to join our Domestic Onshore Supply Chain Management team in Midland, TX.

Key Responsibilities
  • Create and update purchase requisitions from requests initiating from proponents and fleet manager, ensuring timely and accurate processing.
  • Generate goods receipts and goods issues for fleet inventory, maintaining accurate records and ensuring seamless inventory management.
  • Maintain inventory cycle counts on fleet inventory, identifying and addressing any discrepancies or issues.
  • Create new Material ID requests for when new types of fleet inventory are required, ensuring compliance with company policies and procedures.
  • Work with accounts payable and supply chain supplier support team to troubleshoot any invoicing issues within the fleet orders, resolving issues efficiently and effectively.
  • Review and validate fleet invoices align with pricing in current contract, ensuring accuracy and compliance.
  • Update fleet management system weekly with submitted driver and fleet data updates, maintaining accurate and up-to-date records.
  • Gather information from proponents bi-annually and update the fleet management system accordingly, ensuring timely and accurate updates.
  • Update in fleet management tool and communicate any changes or updates to HSE team on GEOTab units tied to fleet inventory, ensuring seamless communication and collaboration.
  • Request, organize, and distribute new and existing updates for fuel cards to drivers, ensuring timely and accurate delivery.
  • Organize and assist in distributing new vehicles, including fuel cards, fleet management maintenance program paperwork, registration and plates, and keys, ensuring seamless vehicle delivery and setup.
  • Support and assist with vehicle registration and delays and issues working with the fleet management team as well as the local city/county DMV, resolving issues efficiently and effectively.
  • Support and assist with title updates and replacements with the fleet management team as well as the local city/county DMV, ensuring timely and accurate processing.
  • Support vehicle disposal process coordinating with the fleet management team and auction companies, ensuring efficient and effective disposal.
  • Deliver and pick up vehicles from vendor locations when required, ensuring timely and accurate delivery.
  • Manage, run, and analyze fleet team reports, requiring skills in excel including VLOOKUP and pivot table capabilities, identifying trends and areas for improvement.
  • Participate in Supplier Performance Meetings for fleet team, ensuring effective collaboration and communication.
  • Pre-qualify new and re-qualify existing Suppliers, while assuring full compliance with the HES Contractor Safety Program, while securing supply of services.
  • Provide support to other contract managers and assist in managing contracts, including various categories such as fluid hauling, logistics, compression, valve servicing, and pipeline inspection and corresponding Procurement Strategies for domestic oil and gas assets.
Requirements
  • Bachelor's degree (Supply Chain, Engineering or Business Administration preferred) or equivalent work experience.
  • Advanced knowledge (2-5 years experience) of supply chain or fleet management.
  • Knowledge (and application) of Inventory, Procurement Policy, Authorized Approvals, Ethical Business Conduct Policy.
  • Basic knowledge of fleet management.
  • Basic knowledge of oil and gas basic operations and equipment.
  • Strong communication skills to interface effectively across functions, including Interface with Accounts Payable (invoicing) and Proponents (requisition approvals and fleet requests).
  • Excellent proficiency in time management and ability to assess and assign priorities accurately.
  • Demonstrated a strong ability to collaborate with direct team members, work independently with little instruction, and adapt to change.
  • Excellent customer service & complaint management.
  • Presentation and training skills.
  • Ability to display judgement and make decisions independently.
  • Knowledge of Companies ERP Systems (SAP and Ariba).
  • Strong analytical and problem-solving skills.
Benefits
  • Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.).
  • Continuous Employment Development and Learning.
  • Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement.
  • 401K.
  • Aetna Group Medical Coverage & Kaiser for California only.
  • Dental Insurance Coverage.
  • Vision Insurance Coverage.
  • Basic Life Insurance & AD&D.
  • Long Term Disability.
  • Voluntary Short-Term Disability.
  • Direct Deposit.
  • Health Savings and Flexible Spending Accounts.