Administrative Assistant

1 month ago


Lake Oswego, Oregon, United States Hart 2 Hart Investigations Full time
Hart 2 Hart Investigations Inc is a full-service Criminal Defense Private Investigations Agency.

We are seeking an Administrative Assistant to be responsible for handling unique tasks in our busy office.

An Administrative Assistant is responsible for running and coordinating the day-to-day duties of an organization.

The Administrative Assistant highlights the importance of organization skills, communication skills and the capacity to manage several tasks or requests simultaneously.

Soft skills such as being professional and exceptional with time management are quite valuable.

Duties and Responsibilities

Administrative Assistant job description generally includes:

  • Availability – 9-5pm M-F 35+ hours
  • Proficient computer skills with Word, Excel, Outlook, Calendar and QuickBooks
  • Answering and directing phone calls
  • Scheduling appointments & dispatching process serves
  • Preform Fieldprint fingerprinting
  • General receptionist duties and coverage of front desk
  • Follow weekly schedule to keep office stocked & tidy
  • Responsible for cleanliness of office
  • Set up/break down for luncheons and meetings
  • Copy machine maintenance and troubleshooting
  • Knowledge and ability to operate office machines such as copiers, scanners, etc.
  • Creating meeting agendas and follow up email(s)
  • Proficient in typing skills and writing skills
  • General Data entry
  • Monitoring and managing postage machine
  • Processing and directing mail and incoming packages
  • Greeting and hosting visitors
  • Requesting Records from various facilities
  • Maintaining company organization
  • Ability to work both independently and under supervision
  • Strong communication skills and ability follow written or verbal instructions
  • Consistent demonstration of good judgment in a fast-paced environment
  • Works well under pressure
  • Take initiative, use professionalism, and maintain a positive attitude
  • Accurate proofreading, editing with attention to detail
  • Being organized and thorough, enthusiastic, tactful, show strong initiative and excellent written and oral communication skills, contribute & collaborate with the whole team
  • Ability to work well with others and have a "team player" attitude.
  • Become familiar with OJIN, Tracers, PACER, TLO, Adobe & other Software programs
  • Learn to comprehend legal documents and the legal "lingo".
  • Possess strong organizational and time management skills to prioritize work and successfully manage multiple duties, tasks, and deadlines
  • Ability to be accurate and meticulous, with strong verbal and written skills
  • Takes a proactive approach vs. a reactive response
  • Accepts ownership on projects, tasks, and learning opportunities
  • Flexible demeanor with ability to adapt to client demands and deadlines
  • Assist with other projects as assigned
Requirements

  • Must pass a comprehensive federal background and fingerprint screening.
  • Have a valid driver's license and personal vehicle ( mileage is paid when necessary)
  • Must be computer savvy and the ability to navigate software programs.
  • Experience as an office assistant or in related field.
  • Excellent MS Office knowledge
  • Ability to write and speak clearly and professionally.
  • Outstanding organizational and time management skills
  • Ability to work well under limited supervision.
  • Familiarity with modern office machines (scanner, printer, fax, copier etc.)
  • Ability to handle highly confidential communications in professional manner
  • Strong written and verbal communication skills that portray a positive personality
  • High level of discretion and confidentiality
  • High School diploma, GED or above
  • Available to work a flexible schedule during business hours Monday – Saturday
Most Important requirement is Following Directions.

If you feel you would be a fit for this position, please submit a letter of interest & a current resume.

Do not call our office.

After 90-days, you will have a performance review which can lead to growth with our agency.

  • Lake Oswego, Oregon, United States Hart 2 Hart Investigations Inc Full time

    Hart 2 Hart Investigations Inc is a full-service Criminal Defense Private Investigations Agency. We are seeking an Administrative Assistant to be responsible for handling unique tasks in our busy office. An Administrative Assistant is responsible for the day-to-day duties of our front office. Due to the nature of our business, applicants must be 21 years or...


  • Lake Oswego, Oregon, United States Hart 2 Hart Investigations Inc Full time

    Hart 2 Hart Investigations Inc is a full-service Criminal Defense Private Investigations Agency. We are seeking an Administrative Assistant to be responsible for handling unique tasks in our busy office. An Administrative Assistant is responsible for the day-to-day duties of our front office. The Administrative Assistant highlights the importance of...


  • Lake Oswego, Oregon, United States BCForward Full time

    Job DescriptionBCforward is currently in search of a dedicated Administrative Coordinator to join our team.Position Title: Administrative CoordinatorLocation: RemoteExpected Duration: 02+ months with a high possibility to extendCompensation Range: $16.00/hr W2 – $19.56/hr W2Please note that actual compensation may vary within this range due to factors such...


  • Lake Oswego, Oregon, United States ScalePH Full time

    Position OverviewWe are looking for a meticulous and organized professional to take on the role of a Medical Billing Administrative Specialist at ScalePH. In this position, you will be integral to the efficient functioning of our billing operations. Your responsibilities will include welcoming patients, managing appointment schedules, confirming insurance...


  • Lake Oswego, Oregon, United States ScalePH Full time

    Position OverviewWe are seeking a meticulous and well-organized professional to take on the role of a Medical Billing Administrative Specialist at ScalePH. In this position, you will be integral to the efficient functioning of our billing operations. Your responsibilities will include welcoming patients, managing appointment schedules, verifying insurance...


  • Lake Oswego, Oregon, United States Therapy Solutions Full time

    Position: Medication Administration SpecialistStatus: PRN Shift: Various shifts, Day & Evening Employee Benefits:Tuition reimbursement programsAccess to a portion of earned income prior to paydayOpportunities for professional growthEmployee support program offering counseling, financial guidance, legal assistance, and moreGenerous referral bonusesPaid time...


  • Lake Oswego, Oregon, United States Mary's Woods at Marylhurst Inc Full time

    Position OverviewMary's Woods is in search of a dedicated and empathetic Medication Technician or Certified Medication Aide to enhance our Health Services team. We value collaboration and are committed to delivering outstanding care to our senior residents while upholding our mission and vision.As a non-profit senior living community established in 2001,...


  • Lake Oswego, Oregon, United States J MARTIN ESQ LLC Full time

    Job OverviewBenefits:Complimentary meals & refreshmentsPaid leaveProfessional training & growth opportunitiesCareer advancement potentialPosition SummaryWe are looking for a dedicated Paralegal Support Specialist to become a vital part of our legal team at J MARTIN ESQ LLC. In this position, you will assist our attorney by providing essential support. Your...


  • Lake Oswego, Oregon, United States WYEAST MEDICAL CORPORATION Full time

    Job OverviewWy'East Medical Corporation, a distinguished leader in the patient handling and mobility sector, boasts over three decades of expertise in delivering exceptional products and services to healthcare institutions.We are seeking a Sales Support Coordinator to enhance our team on a full-time basis. Ideal candidates will possess a friendly demeanor,...

  • Nurse Manager

    15 hours ago


    Lake Oswego, Oregon, United States HealthEcareers - Client Full time

    Job Summary:Serves as the nursing manager within the Mental Health Residential Center for Addiction Medicine (ADDM) or Mental Health (MH) services as assigned. Oversees department nursing staff to meet the needs of patients, visitors, physicians, and staff. Collaborates with the Clinical Services Manager to coordinate activities within the facility, ensuring...


  • Lake Oswego, Oregon, United States EDU Healthcare Full time

    **Job Summary**EDU Healthcare is seeking a dedicated Occupational Therapist to provide services to exceptional children students in our school-based assignments. As an Occupational Therapist, you will be responsible for evaluating, screening, and observing students, writing evaluation reports, progress notes, and individualized education plans, and...


  • Lake Oswego, Oregon, United States VanderHouwen Full time

    Reception Operations Specialist Our esteemed technology client is in search of a welcoming and reliable Reception Operations Specialist to assist their team. This is a remarkable opportunity to acquire professional experience in a dynamic sector, ideally suited for individuals possessing strong customer service and administrative capabilities.Key...


  • Lake Oswego, Oregon, United States Aston Carter Full time

    Position Overview:The Order Entry/Customer Support Associate I role is integral to the Logistics and Customer Support team, focusing on engaging with clients to comprehend and fulfill their needs for both new and refurbished headsets. The responsibilities of the Associate may vary based on client demands and the specific tasks they are trained and authorized...


  • Lake Oswego, Oregon, United States VanderHouwen Full time

    Office Reception Specialist Our esteemed technology client is in search of a courteous and reliable Office Reception Specialist to assist their team. This is an exceptional opportunity to acquire professional experience in a dynamic sector, ideally suited for individuals with robust customer service and administrative capabilities.Key Responsibilities: •...


  • Lake Oswego, Oregon, United States VanderHouwen Full time

    Reception Operations SpecialistOur client is in search of a dedicated, professional, and service-oriented Reception Operations Specialist to enhance their organization. The Reception Operations Specialist will manage all front desk responsibilities, including welcoming visitors, directing phone calls, and providing a range of administrative support to...


  • Lake Oswego, Oregon, United States VanderHouwen Full time

    Reception Operations SpecialistOur organization is in search of a professional, friendly, and efficient Reception Operations Specialist to enhance our team. The Reception Operations Specialist will manage all front desk responsibilities, including welcoming guests, directing phone calls, and providing various administrative support tasks across...


  • Lake Oswego, Oregon, United States VanderHouwen Full time

    Reception Operations SpecialistOur organization is in search of a dedicated, professional, and service-oriented Reception Operations Specialist to enhance our front desk operations. The Reception Operations Specialist will manage all front desk responsibilities, including welcoming guests, directing phone calls, and providing essential administrative support...


  • Lake Oswego, Oregon, United States Aston Carter Full time

    Position Overview:The Order Management and Client Assistance Representative role is integral to the Logistics and Customer Support team, focusing on understanding and fulfilling customer needs for both new and repaired headsets. The responsibilities of this position may vary based on customer demands and the specific tasks the individual is trained to...


  • Lake Oswego, Oregon, United States Aston Carter Full time

    Order Management/Customer Service SpecialistJob Description:The Order Management Specialist is primarily responsible for providing administrative support to the Installation, Production, Sales, and Warehouse departments to ensure excellent service to our current and prospective customers as well as:• Respond to customer inquiries and collects appropriate...


  • Lake Oswego, Oregon, United States NW Physician Jobs Full time

    Exciting Opportunity for Internal Medicine PhysiciansWe are seeking dedicated Internal Medicine Physicians to become part of a thriving outpatient practice.This established concierge model offers a supportive and collaborative atmosphere, allowing you to focus on patient care without the burden of excessive administrative tasks.Key Highlights:Patient...