Director of Business Operations

2 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Director, Business Operations evaluates, administers, and directs all business and administrative matters including budget, operations, and programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as oversees the budgetary controls in partnership with various levels of management. This position reports to the Sr. Assoc. VP of Operations.

  • Directs, implements, coordinates, plans for and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, decision and budget support, capital planning, and process improvement.
  • Develops and ensures adherence to department's annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
  • Advances strategic financial plan and makes recommendations to senior management on how to best execute the department's plan. Formulates department policies and guidelines to carry out the University and department mission.
  • Oversees the review, approval and reporting of all expenditures.
  • Reviews and approves financial transactions. Creates and manages support systems to assure availability of cost-effective supplies, equipment, and management information. Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
  • Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. Implements department human resources actions, which may include hiring, terminations, salary etc.
  • Recruits, trains, and prepares performance reports for staff. Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with university policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
  • Creates an effective control environment, conducts risk assessment, implements, and monitors controls.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUN QUALIFICATIONS

Education Requirements

  • Bachelor's degree in health administration, business administration, or a health-related field or six years of relevant experience required.
  • Master's degree preferred.

Experience

  • Minimum of 5 years of supervisory experience.

Knowledge, Skills, and Attitudes:

  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to manage a budget and work within the constraints of that budget.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Proficiency in computer software (i.e. Microsoft Office)

Operational Management

  • Assist with the daily operations of the hospital, including departments such as nursing, administration, facilities, and support services.
  • Provide input for Development and implementational of operational policies and procedures to ensure efficiency and compliance with healthcare regulations.

Strategic Planning

  • Work with senior management to develop long-term operational strategies.
  • Analyze hospital performance data to identify areas for improvement and growth.

Human Resources Management

  • Foster a positive and productive work environment through effective leadership and communication.

Quality and Compliance

  • Ensure the hospital meets all local, state, and federal regulatory requirements.
  • Implement quality improvement initiatives to enhance patient care and safety.
  • Monitor and evaluate the effectiveness of IT systems in clinical settings.
  • Implement quality assurance measures to ensure systems are meeting operational and patient care standards.

Facilities Management

  • Oversee the maintenance and operation of hospital facilities, ensuring they are safe, clean, and functional.
  • Assist with the coordination of renovation and expansion projects.

Collaboration and Communication

  • Act as a liaison between the hospital administration, medical staff, and other stakeholders.
  • Ensure clear and effective communication across all levels of the organization.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H14

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