Project Coordinator I
1 month ago
Contract Duration: 6 months
Required Skills & Experience
- Strong customer service orientation.
- Clear understanding of budgeting process.
- Ability to act diplomatically in an international environment.
- A proven ability to work under pressure and meet tight deadlines.
- Exceptional project management skills, including the ability to manage multiple projects of various diverse scope
- Ability to communicate effectively both orally and in writing.
- Thorough knowledge and understanding of business principles, processes and technology.
- Good analytical, conceptual and problem solving skills to evaluate business problems and apply knowledge to identify appropriate solutions.
- Solid teamwork and interpersonal skills.
- Strong knowledge of computers to operative effectively with Word, Access and Outlook.
What You Will Be Doing
Daily Responsibilities- Responsible for planning, implementing and evaluating the smooth organization and successful execution of assigned projects.
- Participates on project teams under the leadership of Project Managers.
- Initiates, analyzes and compares written quotes from vendors such as venues, editors, and duplication companies; assists in the selection of providers.
- Works with and supervises contracted vendors to optimize the execution of their services; keeps track of contractual obligations vendors in a timely manner and initiates payment.
- Works closely with Project Manager and business development staff for smooth transition of contacts, agreements and expectations with vendors.
- Maintains a detailed scheduled for each project of all essential activities and deadlines.
- Adapts details as necessary in the course of the preparation of the project and alerts Project Manager of changes.
- Coordinates with Project Manager to ensure the completion of project-specific requirements at the assignment meeting.
- Works with the association or sponsor when appropriate to coordinate activities conforming to rules and regulations under the direction of the Project Manager.
- Integrates documentation requirements in the planning process in order to ensure complete compliance with requirements and regulations.
- Sets up and completes project conference binder to archive all project information; sets up, monitors, and maintains accurate information in Events Pro
- Maintains and updates all pertinent data in appropriate project databases such as faculty, program(s), and budget information.
- Works with sponsors towards optimal execution of agreements; includes providing information on project specifics, services and obtains necessary documentation; requests, coordinates and orders exhibit equipment and services.
- Performs related duties as assigned.
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