Virtual/Executive Assistant

1 month ago


Los Angeles, California, United States Red Cup IT Full time

We are looking for a skilled, talented, resourceful MSP Virtual/Executive Assistant who can help our growing IT Consulting Company. The ideal candidate would be a detail-oriented professional with excellent communication skills, a high degree of discretion, and the ability to manage multiple tasks efficiently.

Availability: M-F: 1:00 pm- 10:00 pm PST

Sat-Sun: 9:00 am - 6 pm PST

Key Responsibilities:

Administrative Support:


• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.


• Prepare and edit correspondence, reports, presentations, and other documents.


• Handle incoming communications, including emails and phone calls, and respond on behalf of the CEO when appropriate.


• Organize and maintain files, records, and documentation.

Meeting Coordination:


• Schedule and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.


• Arrange conference calls and video conferences.


• Assist in the preparation of materials for meetings and presentations.

Travel Management:


• Plan and book travel arrangements, including flights, accommodations, and transportation.


• Prepare detailed itineraries and ensure all travel documents are in order.


• Handle any travel-related issues that may arise.

Project Support:


• Assist with special projects as assigned by the CEO or other executives.


• Conduct research and gather information for projects and reports.


• Track project progress and provide updates to the executive team.

Qualifications:


• Bachelor's degree or equivalent experience in business administration, communications, or a related field.


• Minimum of 3-5 years of experience as an executive assistant, personal assistant, or in a similar role.


• Excellent organizational and time-management skills.


• Strong written and verbal communication abilities.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


• Ability to handle sensitive information with the highest degree of integrity and confidentiality.


• Strong problem-solving skills and the ability to work independently.


• Flexibility to adapt to changing priorities and demands.

Preferred Skills:


• Experience working in the technology or MSP industry.


• Familiarity with project management tools and software.



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