AP Clerk/Receptionist

1 month ago

Los Angeles, California, United States Aston Carter Full time
Job Title: AP Clerk/Receptionist

Schedule: Mon-Fri 8-5pm

Pay: $19-$20HR (Depending On Experience)

Duration: 6-Month Contract to Hire (with benefits)

Job Description

Our organization is seeking an Administrative Assistant. The role involves greeting and appropriately directing visitors while maintaining security protocols and controlling visitor front door entry. The successful candidate will be in charge of answering, screening, and transferring phone calls to the right individuals and use paging systems for necessary announcements. They will also manage and book conference rooms upon request and distribute mail into departmental mailboxes while managing the department's FedEx shipments. The position includes processing return authorizations in SAP Business One for customers with payment terms other than credit cards, processing vendors' invoice approval, assisting with the monthly close process, assisting with the year-end audit process, and handling special projects as assigned.

Job Responsibilities:
  • Greet visitors and contact appropriate person to receive the visitors.
  • Maintain security by following procedures and controlling visitor front door entry.
  • Answer, screen, and transfer phone calls to appropriate person and use paging system to make announcements as needed.
  • Manage and book conference rooms upon request.
  • Distribute mail into departmental mailboxes & managing department's FedEx shipments.
  • Process the return authorizations in SAP Business One for customers with payment term other than credit card.
  • Process vendors' invoice approval.
  • Assists with monthly close process as directed.
  • Assist with year-end audit process as directed.
  • Special projects as assigned.
Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Environment

The work environment is fast-paced and requires a highly organized individual who can juggle multiple tasks simultaneously while maintaining a friendly and professional demeanor.

** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ so we can schedule a time to connect asap **

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent
  • Maintaining an inclusive environment through persistent self-reflection
  • Building a culture of care, engagement, and recognition with clear outcomes
  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

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