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Litigation Support Specialist

2 months ago

Los Angeles, California, United States Novate Legal Search Full time
Job Summary

We are seeking a highly skilled and experienced Litigation Support Specialist to join our team at Novate Legal Search. As a key member of our litigation team, you will provide administrative support to our attorneys and play a critical role in the success of our clients.

Key Responsibilities
  • Document Preparation: Prepare, revise, and finalize correspondence, memoranda, and other legal documents, including drafting routine correspondence and memoranda.
  • File Management: File legal documents in federal and state courts, including e-filing in all courts and agencies, and prepare documents for service of process.
  • Administrative Support: Provide administrative support to attorneys, including verifying attachments, exhibits, and enclosures, proofreading documents, and checking for formatting, spelling, and grammar.
  • Client Relations: Maintain good public relations with clients, review incoming mail, distribute to teams as needed, and upload to the DMS.
  • Expense Management: Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
  • Time Entry and Billing: Enter attorney time, send time entry reminders, process client billing, and assist with review and edit of bills as necessary.
  • Scheduling and Coordination: Schedule appointments, make arrangements for meetings, conferences, and travel, and complete client/matter intake forms.
  • Team Collaboration: Coordinate and follow through on requests and projects with other support departments, including receptionists, file/document clerks, and office services.
Requirements
  • A minimum of 5 years of litigation secretarial experience.
  • Strong proofreading skills, attention to detail, and solid grammar/spelling skills.
  • High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  • Legal citation and legal terminology expertise.
  • Familiarity with iManage, Compulaw, or similar technology.
  • The ability to organize, prioritize, and meet the demands of multiple attorney assignments.
  • Flexibility to work overtime occasionally.
  • Good attendance and punctuality.