Local Care Team Coordinator

JOB INFORMATION

The Frederick County Division of Family Services is dedicated to ensuring all residents connect to community resources that support the livability, well-being, and sustainability of children, youth, and families.

The benefits of community services are far reaching and vital to each and every individual, family, and community in Frederick County
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We believe that the best way to support children, youth, and families is by listening to expressed needs and allowing community voice to be our guide in direct service delivery and funding pertinent community programs that sustain the family unit.

We encourage you to learn more about the ways our division supports our community by clicking HERE

Exempt; 32 hours per week; part-time; varied days and hours during regular business hours (Monday - Friday; 8:00 a.m.

- 4:00 p.m.) and some evening and weekend hours as needed; pro-rated benefits; grant-funded This professional position is responsible for following and implementing the State requirements for a Local Management Board (LMB) under Maryland Code (Human Services §8-407) of a Local Care Team (LCT) which is a subcommittee of the Local Management Board (LMB).

The LCT ensures a coordinated system for LCT case referral and tracking, maintaining a comprehensive resource database, collecting data and ensuring follow-up services.

The LCT Coordinator facilitates a coordinated approach to services and ensures parent involvement in LCT meetings.

This position must foster strong internal and external relationships with local and State entities for the purpose of ensuring that children and youth with intensive needs and who are at risk of out of home placement receive culturally appropriate and comprehensive support services within the community.

Supervision is received from the Deputy Director for the Division of Family Services (DFS).Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.

If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid scheduled holidays, plus 2 additional floating holidays

Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan).

This is part of a full range of benefits including Dental, Vision, and Flexible Spending
100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit

Work/Life balance programs include:
Employee Assistance Program and Employee Wellness Program
Generous Tuition Reimbursement Program
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.

Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
Plan, convene, manage and provide technical and administrative support to monthly and emergency LCT meetings; facilitate both in-person and virtual meetings; set agendas, track attendance, and document meeting notes
Receive, complete and disseminate (through encryption) case referrals, recommendation summaries and other documents to the LCT members needed for family care plans
Review and evaluate incoming case referrals from direct service agencies and the public to ensure appropriate. If not appropriate for LCT review, then provide community resources to referrals source and/or family
Complete intake process with family to gather additional information as needed for the LCT
Follow-up with families and lead agencies to ensure action plan has been established and followed
Administer on-line satisfaction surveys to families; analyze survey data to identify effectiveness of team, service gaps and develop strategies for improvement
Track progress/updates on all Voluntary Placement Agreement (VPA) referrals; report to the State when requested
Research and verify resources available for families with children entering or returning from placement; share knowledge of resources with various agencies on a system-wide, individual or child level
Oversee and ensure LCT is comprised of appropriate agency representatives as required by Maryland Code, Human Services § 8-407; if/when there is an agency lacking representation, coordinate with respective agency to fill absence; maintain a current and accurate list of LCT members and points of contact for the LCT
Designate and train newly appointed LCT Chair and Co-Chair as necessary
Compose and send written correspondence on behalf of the LCT and Division
Act as the primary LCT representative on behalf of the LMB and Division
Establish and grow partnerships with local community partners

Collaborate with LCT partners and other community partners to discuss and problem solve needs and gaps for children and families.

Coordinate, review and revise the LCT policies and procedures to ensure compliance with County and State policies
Coordinate with the State LCT staff person regarding technical assistance and guidance as needed
Develop and maintain a comprehensive resource database/guide to include a directory of community-based resources. Disseminate resource guide to families seeking child, youth, and family related information and resources/services
Oversee marketing for the LCT; create and distribute marketing materials; attend resource fairs to share information about the LCT Research and distribute new and/or upcoming child, youth, and family resources, best practices and emerging trends with LCT and LMB members, community partners, and families as appropriate
Plan regular learning and networking opportunities for LCT members and community partners
Oversee marketing for the LCT; create and distribute marketing materials; attend resource fairs to share information about the LCT
Maintain and update LCT webpage within the DFS website
Oversee and advise budget items within the DFS LMB program budget
Participate in community meetings that align with the goals of the LCT
Incorporate diversity, equity, inclusion and belonging (DEIB) into the work of the LCT
Act as LMB staff and aid in facilitation of monthly meetings and community planning process
Participate in the work of the LMB DEIB workgroup, which includes LMB members and community partners
Maintain HIPAA compliance
Act as holder of LCT records and work with DFS and County Attorney when subpoenas for LCT documents are received
Collaborate with LCT Coordinators in other jurisdictions
Respond to community calls and email inquiries received by the division that require high level community service linkage
Represent the division and LMB at meetings, trainings, and workshops as assigned
Oversee LCT flex funds procedures, including updating policy, reviewing applications, approving/denying financial requests, tracking in Excel spreadsheet; working with vendors to make payment and administer funds
Use Excel spreadsheets to compile and analyze data and prepare reports to the LCT, LMB and the State on additional data not captured within the Scorecard, such as demographics, trends, challenges, and needs identified by the LCT
Use LCT data to identify underserved areas in the County and provide presentations and attend outreach activities in those areas to increase knowledge and utilization of LCT

Utilize Results Based Accountability (RBA) to analyze and report LCT performance measures to the State through the Scorecard data system.

This includes data entry, tracking, and the monitoring of quantitative and qualitative data for the LCT
Perform other related duties as required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

In addition to the duties listed in the Essential Duties section, each employee in this classification may perform the following other duties.

Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge/skills/abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Master's degree in social work, psychology, counseling, special education, or a related field
Minimum 1 year of work experience in child placement systems, behavioral and/or mental health, and or special education
Experience with data analysis and reporting
Intermediate skills in the use of MS Office Suite
Possession of a valid automobile operator's license

KNOWLEDGE / SKILLS / ABILITIES:
Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision
Ability to demonstrate the use of a trauma-informed care approach when working with and providing services to youth and families
Ability to effectively transcribe and confidentiality store LCT referrals, meeting notes, recommendations, etc.
Ability to effectively utilize County encryption process.
Ability to effectively lead groups in consensus-building and goal planning for the LCT
Knowledge of community resources for children, youth and families
Ability to develop and maintain effective working relationships with individuals from diverse backgrounds, including families, co-workers, human service professionals, and community leaders
Ability to incorporate diversity, equity, inclusion, and belonging into the work of the LCT
Strong and effective spoken and written (English) communication skills including the ability to effectively conduct intake and assessment; clearly convey client needs and participate in local care team meetings
Considerable knowledge of behavioral health services including residential, inpatient and out-patient programs available in Frederick County and surrounding communities that benefit youth
Ability to effectively access and utilize Word, Excel, PowerPoint, and other data management systems

PREFERERENCE MAY BE GIVEN FOR:
Experience working with children and youth with trauma, behavioral and mental health needs
Secondary language skills in Spanish or American Sign Language

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
While working in this position, the employee is required to constantly sit and occasionally drive
While working in this position, the employee is required to constantly work indoors except for occasional working outdoors for outreach events

ADDITIONAL INFORMATION / EXAMINATION PROCESS

Ability to provide own transportation as needed for local or statewide meetings or trainings
Available for varied working hours to accommodate Local Care Team needs

KIND OF EXAMINATION (may include):
An evaluation of training and experience
One or more interviews

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