Office Coordinator

3 weeks ago


Cambridge, Massachusetts, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at TEKsystems. As an Office Coordinator, you will be responsible for providing facilities services, ensuring proper building maintenance, and providing administrative support to our team.

Key Responsibilities
  • Facilities Services: Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of site(s), and validation of work orders.
  • Liaison with Building Maintenance: Liaison with building maintenance, including regular communication.
  • Liaison with Internal and External Partners: Liaison with key internal and external business partners, including any and all necessary vendors and corporate HR, IS&T, EHS, and Security.
  • Budget Management: Oversee budgets and create spreadsheets/trackers, including Purchase Orders.
  • Reporting: Create weekly activity and status reports.
  • Conference Room Management: Provide conference room arrangement and maintenance, including calendar scheduling.
  • Visitor Management: Assist with providing equipment removal passes and visitor badges where required.
  • Additional Tasks: Perform other support duties as required by the department or office.
Client Culture/Expectations
  • Proactivity: Manager isn't always onsite – being able to navigate any roadblocks, being proactive, reaching out to team members when needed.
  • Relationship Building: Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration.
  • Process Improvement: Not only understanding your role, but proactively Identifying areas you can increase efficiencies – sharing feedback and recommendations on process improvement.
  • Initiative: Taking initiative – becoming the subject matter expert in your role.
Common Challenges
  • Lack of Direction: Little direction given– ability to troubleshoot issues without a manager present.
  • Remote Work: Remote – not always close to team members that can help. Important to prioritize relationship building, so you have others to lean on.
  • Task-Oriented Role: Task oriented role – some days can seem slow. Seeking out areas to help them in and take on more tasks that help with personal growth – always assessing where you can add value.

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