Administrative Assistant, Registrar's Office

2 months ago

Norton, United States Wheaton College (MA) Full time
Posting Details

Posting Number:

Position Title: Administrative Assistant, Registrar's Office

FLSA: Non-Exempt

Job Type: Full-Time

Staff Term: 12 Months

Staff Work Schedule (hours/dates): Monday-Friday, 8:30am-4:30p

Academic Year Schedule (dates):

Faculty Term:

Position Type: Staff

Department: Registrar

Job Summary/Basic Function:
The Administrative Assistant in the Registrar's Office will manage the front office, answer telephones, respond to emails and provide general front line office support and customer service to students, faculty, and staff. The Administrative Assistant will respond to questions about Wheaton systems and academic policies and provide systems and data entry support including student record maintenance in Ellucian Banner.

Other Functions of the Administrative Assistant:
  • Processing documents
  • Scheduling meetings
  • Managing office calendar
  • Verifying student enrollment
  • Processing academic transcripts
  • Other duties as assigned
Minimum Qualifications:
  • High School diploma and minimum of one to three years' of office or administrative experience or equivalent combination of education and experience is required
  • Proficiency with MS Office and Google calendar
  • Ability to handle sensitive and confidential information with tact and discretion
  • Excellent data entry skills with good attention to detail
  • Excellent communication and customer-service skills
  • Ability to prioritize work and manage competing priorities
Preferred Qualifications:
  • Associates degree preferred
  • Previous experience in higher education
  • Knowledge of student information systems, preferably Banner, strongly preferred
Compensation and Benefits
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.

The starting hourly rate for this position is $20/hr.

Physical Demands

ADA Statement:
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement
Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.

Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.

Posting Date: 07/19/2024

Closing Date:

Open Until Filled Yes

Contact(s):
Office of Human Resources

Contact Phone/Extension:

Contact Email:

Contact Fax

Special Instructions to Candidates:
The federal government and the state of Massachusetts have made the decision to end the COVID -19 public health emergency. Effective June 1, 2023, the college will no longer require COVID -19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider.

While we will no longer require COVID -19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID -19, as well as influenza and other diseases.

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