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Director of Faculty Affairs and Academic Operations
2 months ago
Posting Number:
Position Title: Director of Faculty Affairs and Academic Operations
FLSA: Exempt
Job Type: Full-Time
Staff Term: 12 Months
Staff Work Schedule (hours/dates): M-F 8:30-4:30
Academic Year Schedule (dates):
Faculty Term:
Position Type: Staff
Department: Provost
Job Summary/Basic Function:
The Office of the Provost oversees the operations of the academic affairs units of the college, including faculty and academic departments, Library, Registrar, Academic Advising, Global Education, and Arts and Innovation Spaces. The Office of the Provost provides leadership on matters of curriculum, faculty governance, and academic vision and planning. The Director of Faculty Affairs and Academic Operations reports directly to the Provost to ensure the strategic, efficient, and effective administration of key office operations.
The Director of Faculty Affairs and Academic Operations works closely and collaboratively with constituents across the college. The Director works across these units to strategically and collaboratively define, develop and direct effective and efficient systems, practices, and administrative policies of the Office of the Provost and by extension Academic Affairs. The Director supports faculty surveys ( IPEDS , AAUP , etc.) and collaborating with IR on faculty data. This position is the primary point of contact to ensure the smooth and efficient execution of academic and faculty operations.
The Director takes initiative to shape and administer processes that support academic and faculty affairs, including but not limited to overseeing: day-to-day operations; the faculty appointment process; faculty scholarship and promotions process; reaccreditation efforts as the liaison to the New England Commission on Higher Education; sensitive faculty affairs matters as the Title IX liaison for faculty; and sabbatical and leave process. This position also serves on several key academic and faculty committees and college workgroups, participates as a member of the President's Advisory Committee, and is included as a representative of the Office of the Provost on various initiatives, as needed.
This position requires: strategic thinking to drive the smooth and effective operations of the Office of the Provost; dedication to developing successful collaborations with other key departments; capacity to lead, define, develop and drive operational systems practices, protocols, and policies; and project management capability to help the office manage multiple and competing priorities. The Director must be skilled and comfortable operating with discretion and with a high level of confidentiality to effectively manage and resolve sensitive faculty matters. The Director must have the ability to take initiative and make decisions thoughtfully and must share a dedication to inclusion and belonging in all its forms so as to ensure equity mindedness in the operations of the Office of the Provost.
- Directs the day-to-day operations of the Office of the Provost; collaborates to define, develop and drive operational systems, practices, protocols, and policies.
- Coordinates assessment efforts and reports; serves as the institution's liaison to our accrediting body.
- Collaborates with Institutional Research on faculty data and faculty surveys.
- Oversees the faculty appointment process; partners with the Associate Provosts to manage staffing and scheduling.
- Collaborates with Human Resources with regards to faculty related matters such as appointments, leaves, benefits, etc.
- Oversees the faculty Visa process; serves as the primary contact with legal services to effectively manage and execute the application process.
- Oversees the faculty scholarship and promotions process; manages Summer Research Award process; collaborates to prepare annual reports.
- Manages sensitive faculty affairs matters; addressing and resolving sensitive matters under the direction of the Provost.
- Oversees the sabbatical and leave process; maintains records of sabbaticals and sabbatical requests, drafts and distributes sabbatical eligibility and sabbatical awards; collaborates to ensure proper payroll process in response to sabbaticals.
- Serves on key faculty and academic committees and any assigned college workgroups.
- Bachelor's degree with a minimum of 7 years of progressively responsible professional experience in an academic organization or management position. Experience successfully managing projects and initiatives is required.
- Master's degree preferred. Direct management of academic operations experience at a high-level is desirable.
- Equivalent combination of education and experience may be substituted to meet hiring criteria.
Desired candidate is an experienced professional with proven success, capable of independent and strategic work. Presents experience serving as the point person and expert source of information, with a collaborative and flexible style; able to develop trusting long-term relationships with constituents; and create and maintain a team culture with a commitment to service. Displays an ability to manage complex faculty matters and ability to work collaboratively across all levels of the organization. Must be detail-oriented with excellent interpersonal and communication skills, tact and discretion. Must be able to work independently and as part of a team, and balance shifting priorities.
- Working knowledge of academic affairs and related operations.
- Strong organizational skills with the ability to interpret and execute complex academic policies and procedures.
- Decision making, analytical, problem solving, critical thinking, and resource management skills.
- Able to respond promptly and effectively to communications.
- Able to plan for and meet critical deadlines and adapt to new information and situations.
- Competency in technical and data manipulation skills with the ability to use systems and software applications including MS Office 365, Adobe, Google Drive suite, Adobe and Banner.
- Awareness of FERPA regulations is required. Must be capable of maintaining confidential information, and performing a wide range of duties that require developing consensus and maintaining a diplomatic manner.
- Experience working with post-award grants is preferred.
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The salary for this position will be commensurate with the qualifications, education and experience.
Physical Demands
Most workdays will be in the office.
ADA Statement:
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Eeo Statement
Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.
Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.
Posting Date: 07/09/2024
Closing Date:
Open Until Filled No
Contact(s):
Office of Human Resources
Contact Phone/Extension:
Contact Email:
Contact Fax
Special Instructions to Candidates:
The federal government and the state of Massachusetts have made the decision to end the COVID -19 public health emergency. Effective June 1, 2023, the college will no longer require COVID -19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider.
While we will no longer require COVID -19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID -19, as well as influenza and other diseases.
