Administrative Specialist
1 month ago
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the Retirement and deferred compensation programsVisit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary: This position provides clerical support for the Policy, Procedure, and Compliance Office as well as the Safety and Health Specialist as required. Duties are diversified and include ensuring that updated materials are processed and distributed to keep the facility's staff informed on changes to current policies and procedures. Also responsible for the social media aspects of the facility.
Job Responsibilities may include but are not limited to the following: Screens callers; provides information or makes referrals, schedules and places conference calls. Maintains calendars and scheduled. Answers routine inquiries requiring interpretations of policies, procedures, rules and regulations. Collects, sorts, opens, and distributes mail. Maintains a record and filing system. Enters and manipulates data and information by creating simple word processing templates, form letters, database tables, and spreadsheets. Maintain web pages. Operates office equipment and personal computers. Enters data in a high production environment. Prepares and enters data or information from source documents, rough draft, copy or general instructions into routine and technical materials including forms, statistical reports and correspondence. Proofreads for proper coding, classification, and compliance with procedures. Takes minutes at meetings. Maintains an adequate level of office supplies. Maintains Social Media for the facility.
Qualifications
Licensing & Certification: Valid Drivers License Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. Preferred Qualifications: Knowledge of the operation of office equipment and personal computers. Knowledge of rules, regulations, policies and procedures. Knowledge of standard formats for letters, memos and reports. Knowledge of record keeping, and reporting methods. Ability to apply and explain rules, regulations, policies and procedures. Ability to understand and follow verbal and written instructions. Ability to use basic word processing, spreadsheet and database applications. Ability to establish and maintain effective working relationships. Ability to enter information in a variety of formats. Ability to proofread and edit for grammar, spelling, syntax and style; compute, verify and compare figures; detect discrepancies in information or records. Ability to record, file and transmit information. Ability to communicate effectively both verbally and in writing. Ability to extract data and formulate reasonable conclusions from a variety of sources Post-Offer, Pre-employment Requirements: Must pass background check and drug test.-
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