Assistant or Associate Controller

1 month ago

Norton, United States Wheaton College Full time
Posting Number:
0601136

Position Title:
Assistant or Associate Controller (depending on experience)

FLSA:
Exempt

Job Type:
Full-Time

Staff Term:
12 Months

Staff Work Schedule (hours/dates):

Academic Year Schedule (dates):

Faculty Term:

Position Type:
Staff

Department:
Accounting Services

Job Summary/Basic Function:
The Assistant/Associate Controller (AC) is responsible for leadership and oversight responsibilities for a number of areas. The AC oversees select staff members and supports the Controller's Office generally, and the day-to-day accounting and fiscal activities of the College including general accounting in accordance with college policies and generally accepted accounting principles, general ledger maintenance, cash management, accounts payable, payroll, financial reporting, and fiscal policies and procedures. Reporting to the Controller, this individual will be instrumental in ensuring accurate and timely processing of transactions, management of the College's restricted fund account portfolio, completion of the annual financial audit and responsive service to campus stakeholders. The College is seeking a forward-thinking manager with confidence in the areas of problem solving and supervision of staff. Candidates with greater level of experience will be considered for the role of Associate Controller.

Essential Functions

Leadership & Management of Accounting Services 20%
  • Lead and manage in a high transaction volume environment with emphasis on accuracy and timeliness
  • Supervise and provide mentorship for staff and senior accountant(s), overseeing day to day activities and reviewing work particularly in the areas of fixed assets, receivables, debt, and cash reconciliations
  • Collaborate with staff across various campus departments, educating other campus stakeholders on financial procedures and exploring opportunities where accounting services can better support program operations.

Restricted Giving Liaison 30%
  • Responsible for investment accounting with a specific focus on the improvement of investment transaction processing, reporting and internal controls.
  • Review or prepare quarterly consolidated investment activity and endowment spreadsheets detailing gift activity, income distribution, and investment activity at both cost and market. Prepare/review related journal entries to record activity in the general ledger.
  • Prepare market value reporting on a monthly basis and reconcile quarterly to the investment advisor reporting. Maintain contact with investment managers and advisor as necessary to gather monthly information.
  • Reviews gift agreements and planned giving instruments to determine appropriate classification and accounting treatment within the financial system and external financial statements. This includes oversight for stock gifts and gifts-in-kind.
  • Prepare quarterly and year end workpapers for contributions, investments, release of restrictions on funds with donor restrictions, and planned giving instruments.

Accounting and Compliance 40%
  • Identify areas of improvement within the internal controls, finance, and general accounting procedures, guidelines and policies, and work towards implementation of long-term solutions. Investigation and reconciliation of variance ledger accounts.
  • Coordinate the preparation/prepare audit schedules for key general ledger accounts.
  • Act as a liaison for the external auditors during interim and the year-end audit.
  • Assist with preparation of the first draft of college's financial statements and footnotes.
  • Provide support to the Controller and Vice President for Finance and Administration, CFO/COO in preparing materials for the Board of Trustees Finance and Facilities and Audit Committees, including development/editing of presentations and other deliverables, preparing and editing committee minutes, and other tasks as requested.
  • Prepare required schedules related to the College's tax returns including the 990, 990-T, MA Form PC and M990-T.
  • Prepare responses to survey requests from external and internal requestors.
  • Support stakeholders across campus with financial and related transactions and questions

Project Management 10%
  • Complete ad hoc projects that further the strategic goals and initiatives of the College
  • Identify areas of improvement within the internal controls, finance, and general accounting procedures, guidelines and policies, and work towards implementation of long-term solutions.


Minimum Qualifications:
Bachelor's degree in accounting, business, finance, or a related field. 5+ years experience in a related position/field.

Preferred Qualifications:
CPA and/or MBA and experience in higher education or related field preferred.

Compensation and Benefits:
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.

The title and salary for this position will be commensurate with the qualifications, education and experience.

Physical Demands:

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.



Eeo Statement:
Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.

Posting Date:
08/06/2024

Closing Date:

Open Until Filled:
No

Contact(s):
Office of Human Resources

Contact Phone/Extension:

Contact Email:

Contact Fax:

Special Instructions to Candidates:
The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases.

References:

Supplemental Questions:

Required fields are indicated with an asterisk (*).



Optional & Required Documents:
Required Documents
  1. Cover Letter
  2. List of References
  3. Resume
Optional Documents

PI

  • Assistant or Associate Controller

    1 month ago

    Norton, United States Wheaton College (MA) Full time

    Posting DetailsPosting Number: Position Title: Assistant or Associate Controller (depending on experience)FLSA: ExemptJob Type: Full-TimeStaff Term: 12 MonthsStaff Work Schedule (hours/dates):Academic Year Schedule (dates):Faculty Term:Position Type: StaffDepartment: Accounting ServicesJob Summary/Basic Function: The Assistant/Associate Controller (AC) is...

  • Quality Control Analyst II

    3 days ago

    Norton, United States Planet Pharma Full time

    -9 month contract, pay $34.85/hrDuties: The Quality Control Technical Operations (QCO) Analyst II plays a role in supporting the department's efforts to maintain the highest standards of quality and compliance from development through to commercialization. In addition to executing routine and non-routine testing in support of development through commercial...

  • Quality Control Analyst II

    4 days ago

    Norton, United States Planet Pharma Full time

    -9 month contract, pay $34.85/hrDuties: The Quality Control Technical Operations (QCO) Analyst II plays a role in supporting the department's efforts to maintain the highest standards of quality and compliance from development through to commercialization. In addition to executing routine and non-routine testing in support of development through commercial...

  • Quality Control Analyst I

    2 weeks ago

    Norton, United States Proclinical Staffing Full time

    Quality Control Analyst I -Contract - Norton, MAProclinical is seeking a Quality Control Analyst I for a contract role in Norton, MA. Primary Responsibilities:This position focuses on performing various operational assignments and analytical assays to support quality control activities. The successful candidate will need attention to detail, adherence to...

  • Vision Associate>

    3 months ago

    Norton, United States Walmart Full time

    Walmart - 780 Commonwealth Dr - [Customer Service / Retail Associate / Team Member / from $14 to $26-hr] - As a Vision Associate at Walmart, you'll: Provide great customer service; help customers see better by helping them choose the perfect set of glasses; Answer customer questions; Assist customers with special orders; Maintain and secure inventory; Assist...

  • Plant Controller

    3 months ago

    Norton Shores, United States iMPact Business Group Full time

    Our client, a global manufacturing company in the Muskegon area, is actively looking for a Plant Controller to join their team! Relocation assistance is available Role Summary:The Plant Controller will be the backbone of the company's accounting operations, playing a crucial role in steering the company towards financial health and compliance. This is a...

  • Tax Associate

    3 months ago

    Norton, United States Rodefer Moss and Co PLLC Full time

    Job Type Full-time Description Would you like to launch your career in public accounting all while enjoying work-life balance in a positive, friendly environment? Rodefer Moss, PLLC is a regional CPA firm that operates on a philosophy of listening better, trying harder, and caring more. We would like a Tax Associate to join our team! Can you: •Prepare...

  • Associate Director of Admission

    4 weeks ago

    Norton, United States Wheaton College (MA) Full time

    Posting DetailsPosting Number: Position Title: Associate Director of AdmissionFLSA:Job Type: Full-TimeStaff Term: 12 MonthsStaff Work Schedule (hours/dates): Monday - Friday, 8:30 a.m. - 4:30 p.m.Academic Year Schedule (dates):Faculty Term:Position Type: StaffDepartment: AdmissionsJob Summary/Basic Function: Wheaton College is seeking a full-time Associate...

  • Occupational Therapist Assistant

    2 days ago

    Norton, Massachusetts, United States Soliant Full time

    Job SummarySoliant is seeking a dedicated and experienced Certified Occupational Therapist Assistant (COTA) to join our team. As a COTA, you will work under the direct supervision of an Occupational Therapist (OT) or supervisor to evaluate and diagnose various intellectual disorders. Your main responsibilities will involve collaborating with the director to...

  • Retail Store Cleaning Associate

    2 weeks ago

    Norton Shores, United States HomeGoods Full time

      Style is never in short supply at our more than 500 HomeGoods stores and we are constantly on a mission to provide the little surprises and extra touches that make a house feel like home. Same with working here. Our environment is ever-changing, yet always encouraging. Every shift is a new opportunity to Discover Different.Posting Notes: HomeGoods Store...

  • Store Cleaning Associate Lakeshore

    1 week ago

    Norton Shores, United States TJ Maxx Full time

    Discovery is at the core of everything we do - whether it’s a great value, incredible style, or building long-lasting partnerships with people around the world. That’s what makes TJX different. You can find it all across our brands: TJ Maxx, Marshalls, HomeGoods, Sierra, and Homesense. Every one of our brands has one thing in common: environments that...

  • Administrative Assistant, Registrar's Office

    6 days ago

    Norton, United States Wheaton College Full time

    The Administrative Assistant in the Registrar's Office will manage the front office, answer telephones, respond to emails and provide general front line office support and customer service to students, faculty, and staff. The Administrative Assistant will respond to questions about Wheaton systems and academic policies and provide systems and data entry...

  • Administrative Assistant

    5 days ago

    Norton, United States Complete Staffing Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant / Office Manager to join our team at Complete Staffing Solutions. As a key member of our office team, you will be responsible for overseeing the day-to-day operations of our office and ensuring that all tasks are completed efficiently and effectively.Key...

  • Quality Assurance Specialist II

    2 weeks ago

    Norton, United States Disability Solutions Full time

    Quality Assurance Specialist II at Precision Medicine Group (View all jobs) Norton, MA, USA The Quality Assurance Specialist II will provide onsite intermediate-level, hands-on support from a regulated systems perspective in a GxP laboratory services, repository, and kitting production environment. Activities include but are not limited to, product label...

  • Administrative Assistant, Registrar's Office

    2 months ago

    Norton, United States Wheaton College (MA) Full time

    Posting DetailsPosting Number: Position Title: Administrative Assistant, Registrar's OfficeFLSA: Non-ExemptJob Type: Full-TimeStaff Term: 12 MonthsStaff Work Schedule (hours/dates): Monday-Friday, 8:30am-4:30pAcademic Year Schedule (dates):Faculty Term:Position Type: StaffDepartment: RegistrarJob Summary/Basic Function: The Administrative Assistant in the...

  • Maintenance Mechanic II

    4 weeks ago

    Norton, United States EMCOR Government Services Full time

    About Us:EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.Job Title: Maintenance Mechanic...

  • Quality Inspector

    3 weeks ago

    Norton, United States PeopleReady Full time

    Quality Inspector PeopleReady of Norton, OH is now hiring Quality Inspectors! Apply today and you could start as soon as this week. As a PeopleReady associate you'll benefit from: Connections and experience with some of the top companies in your area Great benefit package options Get matched to jobs quickly Competitive pay and steady schedule The...

  • Store Operations Manager

    4 days ago

    Norton, United States Global Partners Full time

    About the Role:The Guest Service Supervisor is a key member of the Global Partners team, responsible for ensuring exceptional customer service and store operations at our Alltown Fresh locations. As a leader, you will be responsible for managing the day-to-day activities of the store, including customer service, product availability, safety, shift...

  • Guest Service Team Lead

    5 days ago

    Norton, United States Global Partners Full time

    About the Role:The Guest Service Supervisor is a key member of the Global Partners team, responsible for ensuring exceptional customer service and store operations at our Alltown Fresh locations. As a leader, you will be responsible for managing the day-to-day activities of the store, including customer service, product availability, safety, shift...

  • General Labor

    4 weeks ago

    Norton, United States PeopleReady Full time

    General Labor PeopleReady is looking for General Laborers to join our dynamic team across multiple sectors, including hospitality, production, warehouse work, auto auction driving, waste removal, and flagging. As a General Laborer, you'll work in a variety of settings and environments and gain new skills across multiple industries. Apply today to find out...