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Administrative Assistant
1 month ago
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Major/Essential Functions
- Answer phone calls received for the Executive Director and Assistant Dean of Finance and Planning and transfer appropriately.
- Coordinator of Executive Director and Assistant Dean of Finance and Planning's calendars.
- Book rooms for meetings as needed.
- Attend meetings as needed.
- Order supplies for the office.
- Log checks that arrive in the office.
- Responsible for the preparation and logistics of recurring meeting (i.e. prepare calendar invites and agendas, ensure rooms are booked, ready presentation materials, order meals if necessary).
- Take minutes at meetings and distribute to attendees.
- Schedule travel as needed by the Executive Director and Assistant Dean of Finance and Planning.
- Oversee clinical monthly meeting documents and TTP shared folder.
- Pay invoices and purchase orders.
- Responsible for the Executive Director and Assistant Dean of Finance and Planning's PCard reports and travel reports.
- Other duties as assigned.
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
Preferred Qualifications
- Prior experience in a customer service or administrative assistant role.
- Prior experience, ascertained through school or work, using Microsoft Word, PowerPoint, Excel, Adobe.
- Experience utilizing general office equipment
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
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