front desk admin

3 weeks ago

Kissimmee, United States WELLS Full time

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Answer and route all incoming calls/greets visitors.
  • Codes and keys inventory and shipping invoices.
  • Enters shipping tickets into computer system.
  • Orders office supplies and miscellaneous purchases.
  • Shreds old A/P invoices and journal entries.
  • Open daily correspondence.
  • Prepare daily UPS shipments.
  • Order lunch/set up for meetings.
  • Back-up Accounts Payable.
  • Maintain safety equipment for visitors.
  • Assist with job applicants.
  • Administrative support to managers (copies, mailing, cleaning, etc.)
  • Reserve hotel accommodations for company employees.
  • Receive, scan, and organize daily equipment inspections.
  • Vendor code all incoming invoices.
  • Post AP to AS400 daily.
  • Review vendor statements to keep accounts current.
  • Match PO's and invoices.
  • Scans invoices to metafile daily.
  • Weekly check PO's with invoices and without invoices.

EDUCATION, SKILLS, AND ABILITIES REQUIRED:

  • College education preferred, but not required.
  • Excellent interpersonal skills
  • Organized and able to meet deadlines
  • Experience with Microsoft Office package.
  • AS 400/Infinium accounting software.
  • Online travel portals such as Expedia, Hertz.
  • Bilingual (English/Spanish) preferred.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to sit, stand, walk, kneel, bend, reach, climb stairs, squat, grasp, and twist for extended periods.
  • Must be able to wear personal protective equipment such as steel-toe boots, hard hats, safety glasses, and hearing protection when going into production areas.

WORKING CONDITIONS:
This is an indoor/office work environment.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform.

Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected Veteran status.


Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.

S

EMPLOYEE BENEFITS

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

We offer paid holidays, health, dental and vision insurance, as well as flex spending for medical and daycare, a health savings account, and 401(k) plan with profit sharing.

We'll also pay your premium for short- and long-term disability, and life insurance.
*Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)

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