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Executive Assistant

3 months ago

Atlanta, Georgia, United States Xplor Technologies Full time

Company Description

At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours.

We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments.

We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.

Job Description

Join our Corporate vertical as a Executive Assistant to make a real impact every day. We say that because we know that every conversation we have, every code line we write and every interface we design is another opportunity for us to enrich our customers' experiences.

As a member of the People Team, you will report to the Executive Assistant of the CEO while providing direct support to three executives, the Chief Technology Officer, Chief Product Officer, and Chief Revenue Officer of Fitness & Wellbeing. You'll be part of a broader, global team, with the People Department, getting to work with people in different time zones and countries.

Some of the other responsibilities include:

  • Handling details accurately and efficiently, within a dynamic organizational environment
  • Taking the initiative, showing attention to detail and always being well-organized
  • Collaborating well with people at all levels, so you can build great working relationships with all of your global stakeholders
  • Independently managing multiple tasks and projects with competing priorities and deadlines
  • Organizing and maintaining administrative processes, calendaring, and scheduling

As a team, we hold ourselves to high standards and so we're looking for someone who has a similar outlook, with a steadfast commitment to service excellence and a desire to align and deliver on the organization's goals and mission, alongside adept gatekeeping skills.

The main responsibilities of the role are:

  • Calendar & Time Management:
    • Schedule internal and external meetings, customer/vendor meetings, offsite meetings, and all-hands
    • Schedule meetings around travel (domestic/international)
    • Notify executive(s) of pertinent issues and correspondence, assisting in the delegation and prioritization of tasks
  • Submit, track, and handle expenses to ensure all payments are made within a timely matter
  • Effectively coordinate domestic and international travel arrangements and logistics

May be considered for a discretionary bonus

Qualifications

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our four core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

Qualifications

  • 5+ years' experience in an equivalent or similar role
  • Demonstrated organizational and multitasking skills
  • Proficiency in calendar management
  • Demonstrated prioritization skills
  • Excellent communication and interpersonal abilities
  • Proactive in conflict resolution and solution presentation
  • Proficiency in office software and equipment, including Microsoft Office Suite
  • Demonstrated problem-solving skills and adaptability
  • Maintains professionalism and composure under pressure
  • Exhibits positivity and strong interpersonal capabilities
  • Possesses a high level of personal integrity and uses discretion to maintain confidentiality

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.

Additional Information

Values and Life at Xplor

Our four core values guide us from how we hire and recognize our team members to how we interact with our customers day to day:

  • Make life simple
  • Build for people
  • Move with purpose
  • Create lasting communities.

If these values sound like you, and describe people you want to work with, you will thrive at Xplor.

As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are: *include additional benefits provided in your region*

  • 12 weeks Gender Neutral Paid Parental Leave for both primary and secondary carer
  • #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
  • Unlimited access to LinkedIn Learning, plus regular career and growth conversations with your leader, as part of Xplor GPS
  • Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
  • Access to free mental health support
  • Flexible working arrangements

Ready to apply?

To start your application, please submit your resume and we will be in touch as soon as we can. Please include the word "moonshot" at the top of your message to the Hiring Manager so that we know you took the time to read our job ad.

All your information will be kept confidential according to EEO guidelines.

More about us

We're the first global platform combining SaaS with embedded payments, and tools to help businesses grow and succeed. We offer software solutions in fast-growing 'everyday life' verticals: Education, Fitness & Wellbeing, Field Services and Personal Services – and a global, cloud-based payments processing platform. Xplor Technologies serves over 106,000 customers that processed over $37 billion in payments, operating across 20 markets in 2023.

Good to know

To be considered for employment, you must be legally authorized to work in the location (country) you're applying for. Xplor does not sponsor visas, either at the time of hire or at any later time.

We kindly ask you to apply through our careers portal or external job boards only. Please don't send your application via email.

To learn more about us and our products, please visit

We also invite you to check out our Candidate FAQs for more information about our recruitment process

EEO and Artificial Intelligence

Please note that we do not exclusively rely on artificial intelligence (AI) when making hiring, promotion or any other employment decisions. We don't have any AI tools in place that are capable of making these kinds of hiring decisions for us.

Xplor is proud to be an Equal Employment Opportunity employer. We're dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, veteran status and age. Applications are encouraged from all sectors of the community. All Information will be kept confidential according to EEO guidelines.

Xplor is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Xplor will take steps to ensure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact us via

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.