Current jobs related to administrative assistant - New York, New York - United Nations

  • Administrative Assistant

    1 month ago

    New York, New York, United States Cayuga Centers Full time

    Job Title: Administrative AssistantCayuga Centers is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our operations department, you will provide administrative support to our staff and ensure the smooth operation of our office.Job Summary:The Administrative Assistant will be responsible for...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Cool Tech Air Conditioning and Refr Full time

    Job SummaryCool Tech Air Conditioning and Refr is seeking a highly organized and detail-oriented Administrative Assistant to support our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including answering phones, responding to emails, and performing various clerical tasks.Key...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States KNOWLEDGE BUILDERS Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at KNOWLEDGE BUILDERS. The successful candidate will provide high-level administrative support to the Life Bureau Deputy Superintendent.Key Responsibilities:Provide administrative support to the Deputy Superintendent, including conducting research,...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Eden Recruitment Full time

    Administrative Support for a Growing Hedge FundEden Recruitment is partnering with a rapidly expanding hedge fund in New York to find a highly organized and personable Administrative Assistant. This exciting opportunity offers a chance to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant, you will play a crucial...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States KNOWLEDGE BUILDERS Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at KNOWLEDGE BUILDERS. The successful candidate will provide high-level administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Deputy Superintendent of the Life Bureau,...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States Global Relay Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Global Relay. As an Administrative Assistant, you will provide comprehensive administrative support to our National Sales team, ensuring seamless day-to-day operations and exceptional customer service.Key...

  • Administrative Assistant

    2 months ago

    New York, New York, United States Eden Recruitment Ltd Full time

    Eden Recruitment Ltd is pleased to be partnering with a rapidly expanding hedge fund to find a highly organized and personable Administrative Assistant & Office Coordinator. This role offers an exciting opportunity for a proactive individual to join a dynamic team at the forefront of the financial industry.As an Administrative Assistant & Office Coordinator,...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States Full Bloom Full time

    Administrative Assistant Position at Catapult LearningCatapult Learning, a division of FullBloom, is dedicated to improving outcomes for K-12 students through evidence-based intervention, specialized services, and professional learning solutions.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States APTIM Full time

    About the RoleWe are seeking an Administrative Assistant to join our team at APTIM, a company that makes a meaningful impact on the world. As an Administrative Assistant, you will provide critical support to our project team, ensuring the smooth operation of our construction management program in Upper Manhattan and Brooklyn.Key ResponsibilitiesProvide...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Rockefeller University Full time

    Job Title: Administrative AssistantReporting to the Medical Director, the Administrative Assistant plays a vital role in supporting various administrative functions at the Rockefeller University Hospital. This includes managing payments to vendors and on-call physicians, working with chief scholars and other physicians to ensure 24/7 coverage of the...

  • Administrative Assistant

    1 week ago

    New York, New York, United States SUNY Downstate Health Sciences University Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Assistant to join our team at SUNY Downstate Health Sciences University. The successful candidate will provide administrative support to the GME Director and Associate Dean for GME, as well as assist with various tasks related to the Graduate Medical Education Committee and its...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States Fusco Personnel, Inc. Full time

    Job Title: Administrative AssistantFusco Personnel, Inc. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide high-level administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to clients, including preparing...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Global Relay Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in our Midtown New York office. As an Administrative Assistant, you will provide comprehensive administrative support to our National Sales team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesProvide...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Intelliswift Full time

    Job Title: Administrative AssistantJob ID: Job Title: Administrative Assistant Duration: 12 Months Location: New York, NY Pay Rate: $50.72/HR Required Skills: Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a...

  • Administrative Assistant

    1 week ago

    New York, New York, United States Housing Works Full time

    Job SummaryHousing Works is seeking an Administrative Assistant to provide general administrative support to various areas of the organization. The successful candidate will be responsible for front desk duties, answering phones, greeting and assisting visitors, preparing reauthorization documentation, and providing general office support.Key...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Ajilon Full time

    Ajilon Job OpportunityWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Ajilon. As an Executive Assistant, you will be responsible for providing administrative support to our executive team, including managing calendars, composing correspondence, and arranging travel plans.Key Responsibilities:Assist the executive...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Amtrak - The National Railroad Passenger Corporation Full time

    Job SummaryAmtrak - The National Railroad Passenger Corporation seeks an experienced Administrative Assistant to provide high-level administrative support to executive and senior management. The ideal candidate will have a strong background in administrative services, with expertise in program coordination, operations, and business services.Key...

  • Administrative Assistant

    2 weeks ago

    New York, New York, United States Workoo Technologies Full time

    About the JobThe Administrative Assistant will provide critical support to department management, ensuring seamless day-to-day operations. This role requires a detail-oriented individual who can maintain confidentiality and adhere to company policies and procedures.Key ResponsibilitiesAct as primary point of contact for internal and external stakeholders,...

  • Administrative Assistant

    4 weeks ago

    New York, New York, United States Oliver Scholars Full time

    Job SummaryOliver Scholars is seeking a highly motivated and organized individual to support the Scholar Immersion Program (SIP). As an Administrative Assistant, you will play a crucial role in ensuring the success of our Scholars by providing administrative support, supervising daily arrival and dismissal, and communicating with parents and...

  • Administrative Assistant

    3 weeks ago

    New York, New York, United States The Expansion Group , Inc. Full time

    About The Expansion Group Inc.The Expansion Group Inc. is a dynamic family office specializing in real estate and venture capital investments. We pride ourselves on our innovative approach and commitment to excellence in managing a diverse portfolio.Job Title: Administrative AssistantThe Administrative Assistant will play a crucial role in providing...

administrative assistant

3 months ago

New York, New York, United States United Nations Full time
Org. Setting and Reporting


The United Nations Joint Staff Pension Fund was established in 1949 by the United Nations General Assembly to provide retirement, death, disability, and related benefits for staff of the United Nations and other member organizations of the Fund.

The Pension Fund pays benefits in 17 currencies to more than 80,000 beneficiaries who reside in 190 countries, and services more than 140,000 participants who work in the 24 member organizations of the Pension Fund.

The Fund has offices in New York (United States) and Geneva (Switzerland) and two liaison offices in Nairobi (Kenya) and Bangkok (Thailand), respectively.

The United Nations Joint Staff Pension Fund-Pension Administration (UNJSPF-PA) comprises about 250 staff from diverse countries and cultures, based across four prominent duty stations (New York, Geneva, Bangkok, and Nairobi).

We are a career employer offering unique opportunities for growth within the United Nations system.

Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-of-the-art facility (the One Dag Hammarskjöld building).

Visit for more details.

This position is located in the Data Analysis Unit (DAU) within the Office of the Deputy Chief Executive of Pension Administration (DECPA) of the United Nations Joint Staff Pension Fund (UNJSPF).

The Administrative Assistant reports to the Chief, Data Analysis Unit, and the position is based in New York.

Responsibilities

  • Provides administrative support to the Committee of Actuaries and other groups managed by the DAU. This includes diary management, meeting logistics, management of papers, management of the extranet page and taking meeting notes/minutes.
  • Administration of the Committee of Actuaries appointment process and ongoing membership requirements.
  • Drafts routine correspondence.
  • Maintains files of rules, regulations, administrative instructions and other related documentation.
  • Maintains up-to-date work unit files (both paper and electronic).
  • Maintains the DAU intranet page, keeping it up to date and with relevant information to share with other units/sections.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web/intranet pages or brochures.
  • Provides support to complement some analysis, namely by conducting research using historical Board papers and relevant information systems.
  • Assists with day-to-day administration of the Consulting Actuary contract with the UNJSPF.
  • Audits the Consulting Actuary invoices against the goods and services provided within the contract.
  • Obtains the relevant approvals for payment of contractors' invoices.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other related administrative duties to support the DAU, as required.

Work implies frequent interaction with the following:

  • Staff within the Office of the DCEPA and other key services across the Pension Administration
  • Secretariat of the Pension Board
  • Members of the Committee of Actuaries

Consulting Actuary Results Expected:

Contributes to the effectiveness and efficiency of the department/unit by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility.

Competencies

Professionalism:
Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Able to perform analysis, modelling and interpretation of data in support of decision-making.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Planning& Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

Five (5) years of experience in administrative services, conference servicing, general office support or related area is required.

The minimum number of years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the UNJSPF. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment


Evaluation of qualified candidates may include a desk review of candidates' profiles or an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is available for 364 days with the possibility of extension subject to availability of funding. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.

Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.

Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided, he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.

United Nations Considerations


According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).

Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.

This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.

Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.