Office Assistant

2 weeks ago


Miami, Florida, United States Creattix Talk Full time

Job Title: Office Assistant

Overview:

We are seeking a highly organized and proactive Office Assistant to join our team. The ideal candidate will be responsible for ensuring smooth day-to-day operations in our office environment. From managing administrative tasks to providing support to various departments, the Office Assistant plays a crucial role in maintaining efficiency and productivity within the workplace.

Key Responsibilities:

  1. Front Desk Management: Serve as the first point of contact for visitors and callers. Greet guests in a professional and friendly manner, answering inquiries and directing them appropriately. Manage incoming and outgoing correspondence, including emails and phone calls.
  2. Office Maintenance: Assist in maintaining a clean and organized office environment. Monitor and replenish office supplies, ensuring availability for staff members. Coordinate with vendors for office equipment maintenance and repairs.
  3. Calendar Management: Manage schedules and appointments for executives and staff members. Coordinate meeting rooms and conference facilities as needed. Ensure timely reminders and updates regarding meetings and deadlines.
  4. Support for Special Projects: Collaborate with team members on special projects and initiatives as assigned. Provide research assistance, gather data, and prepare materials as needed to support project objectives.
  5. Assistance to Departments: Offer support to different departments within the organization as required. Assist with tasks such as preparing presentations, organizing events, and conducting research.

Qualifications:

  • High school diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy in work.
  • Flexibility and adaptability to changing priorities and responsibilities.

  • Office Assistant

    2 weeks ago


    Miami, Florida, United States Green Business Partnership Company Full time

    ABOUT USThe Green Business Certification Inc. (GBCI) was founded in January 2008 with the support of the U.S. Green Building Council (USGBC) to provide independent oversight of professional credentialing and project certification under the Leadership in Energy and Environmental Design (LEED) green building rating system.Today, GBCI is the only certification...


  • Miami, Florida, United States Richard Chang, MD Full time

    Job Description Medical Assistant back office in West Kendall Location Miami, FL : Rheumatology office in West Kendall - Full-time Monday to FridayCertified medical assistant with diploma, prefer with x-ray license for the back officeShow patients to examination rooms, and prepare them for the physicianAssist the doctor in patient care, and keep rooms clean...

  • Office Manager

    2 weeks ago


    Miami, Florida, United States Nicklaus Children's Health System Full time

    Job Summary Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency. Job Specific Duties Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Manages accounts receivable and accounts...


  • Miami, Florida, United States Creattix Talk Full time

    Job Title: Communications OfficerSummary: We are seeking a skilled and passionate Communications Officer to join our team. The ideal candidate will be responsible for developing and implementing effective communication strategies to enhance our organization's brand awareness, engage stakeholders, and promote our mission and initiatives. The Communications...


  • Miami, Florida, United States Nicklaus Children's Health System Full time

    Job Summary: Ensures efficient operation and delivery of goals for all PSA practices. Performs administrative duties and supports the PSA Leaders and team members. Minimum Job Requirements:Two to three years of Administrative Assistant or Secretarial experience required.Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and...


  • Miami, Florida, United States Porvox Speak Full time

    About us:We understand that each of our client's brands is unique and we work on communicating in their individual language. Our teams are trained to investigate and create strategies that will target the individuals that would most be compatible with our clients' brands. We do whatever the client needs for us to do to reach their goals They give us a...


  • Miami, Florida, United States Concentra Full time

    Overview:Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can...


  • Miami, Florida, United States Omni Clear Communications Full time

    Job Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...

  • Production Assistant

    2 weeks ago


    Miami, Florida, United States Frida Full time

    Role Overview: Frida is seeking a Production Assistant on a contract basis to join our Marketing team. The ideal candidate would be self-motivated, organized, resourceful, and creative. The Production Assistant will work alongside the Production Coordinator in the Events + Partnerships division. This is an hourly position that is required to be in-office as...

  • Judicial Assistant

    2 weeks ago


    Miami, Florida, United States Miami, FL Full time

    Judicial Assistant Responsibilities: Prepares and manages the Judge's court and professional calendar to coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and hearing dates. Provides organizational...


  • Miami, Florida, United States Pye-Barker Fire & Safety, LLC Full time

    Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.Location:2924 NW 109th AvenueDoral, FL 33172Schedule:Monday to Friday- 8am to 5pmPosition Summary:This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth...

  • Executive Assistant

    2 weeks ago


    Miami, Florida, United States Four Seasons Hotels and Resorts Full time

    About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine...

  • Security Assistant

    2 weeks ago


    Miami, Florida, United States Department Of Veterans Affairs Full time

    Summary This position is located within the Miami Department of Veterans Affairs, Veterans Health Administration, Police Service. As the Security Assistant, you provide assistance with physical security support, office operations, actively monitoring, collecting and processing alarm/camera-generated information. You will also troubleshoot and/or identify...


  • Miami, Florida, United States FirstService Residential Full time

    Embark in a fulfilling career in property management with FirstService today.Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service...

  • Event Assistant

    2 weeks ago


    Miami, Florida, United States Porvox Speak Full time

    Job Title: Event AssistantSummary:We are seeking a dynamic and organized Event Assistant to join our team. The Event Assistant will work closely with our event planning team to support the coordination and execution of various events, ranging from corporate gatherings to community festivals. The ideal candidate should be detail-oriented, possess strong...

  • Medical Assistant

    2 weeks ago


    Miami, Florida, United States Concentra Full time

    Overview:Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can...


  • Miami, Florida, United States Icon V Full time

    Job Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....


  • Miami, Florida, United States Army CECOM Full time

    Job SummaryPlease limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. Job DescriptionServe as the CECOM Information Manager and provides automation interface/support with AMC.Provide technical expertise regarding all aspects of information management...


  • Miami, Florida, United States Department Of Agriculture Full time

    Summary Serves in one of Plant Protection and Quarantine's (PPQ) various Core Functional Area locations by performing and coordinating a variety of support work to include budget and fiscal, travel, procurement and supply, property, personnel, data processing, program record-keeping, and miscellaneous administrative duties. DutiesThe duties may include, but...


  • Miami, Florida, United States Aman Hotels Full time

    POSITION OVERVIEWThis exciting new role supports the Chief Financial Officer and Chief Investment Officer in handling a wide range of administrative and executive support-related tasks. The ideal candidate will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible,...