Administrative Assistant
3 weeks ago
Location:
2924 NW 109th Avenue
Doral, FL 33172
Schedule:
Monday to Friday- 8am to 5pm
Position Summary:
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization.
Essential Duties & Responsibilities:
Greets and directs clients and visitors.
Answers phone calls and emails in a timely manner.
Manages company telecommunications network and communicates with answering service.
Makes appointments and referrals
Manage data in spreadsheets and reports
Creates and maintains office related records and reports
Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
Maintains the integrity and confidentiality of confidential employee or departmental files.
Receives, records, and distributes packages and mail.
Manages key vendor accounts, supply inventory, and submits invoices for payment
Compiles budget data and maintains financial records as requested.
Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
Assists with projects and event support
Assists other departments as needed
Assists with Customer relations
Assists with Contract creations
Manages permitting for projects
Perform other duties assigned by management.
Education/Qualifications:
Bachelor or Associate degree OR equivalent work experience.
Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
Ability to type at least 50 wpm.
Ability to proofread.
Proficient in Microsoft Office Suite or similar software.
Basic understanding of office equipment.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Other Duties:
Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
Performs other duties as assigned.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Benefits and Perks:
Excellent pay
Medical, dental, vision
Company paid life insurance
Company paid short term disability
401K with employer match
Paid vacation and company holidays
Company vehicle (if job applicable)
Pye Barker Fire and Safety is an Equal Opportunity Employer
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Omni Clear Communications Full timeJob Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Porvox Speak Full timeAbout us:We understand that each of our client's brands is unique and we work on communicating in their individual language. Our teams are trained to investigate and create strategies that will target the individuals that would most be compatible with our clients' brands. We do whatever the client needs for us to do to reach their goals They give us a...
-
Administrative Assistant
3 weeks ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Adecco US Full timeMust be Spanish/English BilingualPosition is Full Time, On Site, M-F in Miami Wynwood area$50K + Great BenefitsJob Summary: As an Administrative Assistant, you will play a pivotal role in managing our daily administrative tasks, enhancing our customer service experience, and ensuring the smooth operation of our recycling services. Your responsibilities...
-
Sr. Administrative Assistant
3 weeks ago
Miami, Florida, United States Lutheran Services Florida Full timeLutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.LSF is looking for a talented Sr. Administrative Assistant who wants to make an impact in the lives of others.Purpose and Impact:To serve as a key liaison working with funders, vendors, staff, volunteers, and other professionals, to...
-
Administrative Support Assistant
2 weeks ago
Miami, Florida, United States Department Of Agriculture Full timeSummary Serves in one of Plant Protection and Quarantine's (PPQ) various Core Functional Area locations by performing and coordinating a variety of support work to include budget and fiscal, travel, procurement and supply, property, personnel, data processing, program record-keeping, and miscellaneous administrative duties. DutiesThe duties may include, but...
-
Executive Administrative Assistant
4 weeks ago
Miami, Florida, United States Nicklaus Children's Health System Full timeJob SummaryPerforms advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties.Job Specific DutiesCoordinates and performs...
-
Administrative Assistant III
3 weeks ago
Miami Shores, Florida, United States Barry University Full timeAdministrative Assistant IIIlocationsMiami Shores- Main Campustime typeFull timejob requisition idR0006270The Administrative Assistant III will assist in performing high level administrative functions through facilitating the accomplishment of the work of a major administrative office by providing, obtaining, and/or coordinating clerical and informational...
-
Administrative Assistant III
4 weeks ago
Miami, Florida, United States Bank of America Full timeJob Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...
-
Executive Administrative Assistant
7 days ago
Miami, Florida, United States Nicklaus Children's Health System Full timeDescriptionJob Summary Performs advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties. Job Specific Duties...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States FirstService Residential Full timeEmbark in a fulfilling career in property management with FirstService today.Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service...
-
Administrative Clerk
4 weeks ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative ClerkCompany: Icon V Location: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients. Job...
-
Miami, Florida, United States teamworkonline Full timeOverviewThe role of Human Resources Administrative Assistant at MBCC entails representing the organization professionally by managing incoming department calls, assisting team members with inquiries, and providing support to the Human Resources/Information Technology Department. This involves addressing employee queries on policies and procedures,...
-
Administration Coordinator
2 days ago
Miami, Florida, United States teamworkonline Full timeAs the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.Join the team as a freelancer and support us on our mission. THE POSITION These are your key tasks: Providing overall administrative support to the team of the Football Regulatory Subdivision, in particular, in matters...
-
Property Administrative Specialist
6 days ago
Miami, Florida, United States W Miami Full timeJob Number Job Category AdministrativeLocation W Miami, 485 Brickell Avenue, Miami, Florida, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative...
-
Property Administrative Specialist
4 weeks ago
Miami, Florida, United States The Miami Beach Edition Hotel Full timeJob Number Job Category AdministrativeLocation The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property...
-
Nursing Administrator In Charge
4 weeks ago
Miami, Florida, United States Jackson Health Full timeLocation: Jackson North Medical Center – Central Staffing Address: 160 NW 170th St, North Miami Beach, FL 33169 Status: Full time and Part time availableSummary The Administrator In Charge acts independently to provide crisis management, interpret policy, make timely decisions that directly impact patient care, ensure effective communication and...
-
Events Assistant
4 weeks ago
Miami, Florida, United States Creattix Talk Full timeJob Title: Event AssistantLocation: Miami, FLCompany: Creattix TalkJob Description:We are seeking a detail-oriented and highly organized Event Assistant to join our dynamic team. The Event Assistant will play a crucial role in supporting the planning and execution of various events, ensuring that each event runs smoothly and successfully. This position...
-
Marketing Assistant
4 weeks ago
Miami, Florida, United States Porvox Speak Full timeOur company is looking to hire a Marketing Assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case...
-
Executive Assistant
3 weeks ago
Miami, Florida, United States Four Seasons Hotels and Resorts Full timeAbout Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine...