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Office Manager/TM Ambassador
2 months ago
As an Office Manager working for Taylor Morrison you will provide leadership with strategic thinking and exemplify excellent customer service.
Ensure annual divisional initiatives aligned with company initiatives are completed. Communicate with management staff to stay updated on jobs, documentation, budgeting, and any customer issues. Onboard new team members and work with leaders to maintain team member engagement.We trust that as an Office Manager you will: (responsibilities)
Maintenance of office, supplies, office-related equipment, and vendors
Be responsible for retrieving, sorting and distribution of mail
Point of contact for team members and managers at the divisions to assist with HR-related functions to include recruiting, onboarding, exit processing, payroll-related administration, HR system administration and miscellaneous other services connecting team members to appropriate Corporate HR personnel
Provide support to the Division President and VP Land Resources, Sales and Marketing, Construction, Finance, Architectural Services and Purchasing to include but not limited to: coordinating meetings, arranging travel, deliveries, preparation of meeting materials and maintaining calendars
Be point of contact for team members to assist in a variety of IT-related activities such as ordering, setup and light-troubleshooting of cell phones, laptops, accessories, and other computer equipment
Coordinate all company events, division monthly lunches and functional meetings to include presentation development, contracts, set up and clean up independent of assistance
Facilitate communication and awareness of Company and Division-wide initiatives, events and programs to include employee recognition programs
Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
Answer the main phone line as needed and route calls accordingly
Maintain employee and department directories
You are willing to perform other duties as assigned
Represent divisions as TM Ambassador on all calls and lead communications weekly through division huddles
Ability to multitask and perform ad-hoc daily assignments as required by the business
What you will need:
(competencies, behaviors & attributes)
Business Acumen
Customer Focus
Developing Direct Reports and Others
Drive for Results
Priority Setting
Self-Knowledge
About you:
BA/BS degree preferred or at least 5 years of work-related experience required
Strong written and verbal communication skills
Demonstrated ability to build relationship and maintain confidentiality
Intermediate-to-advanced skills in Word, Excel and PowerPoint
Experience in corporate environment and dealing with various levels of management and external contacts
Excellent customer service skills
Prior experience in office management required
Prior experience in Human Resources preferred
Experience in homebuilding industry preferred
FLSA Status:
Exempt
Essential Functions:
Successful job applicants will be able to perform these functions. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Report to Division/Corporate Office/Community daily and adhere to schedule
Ability to oversee direct reports daily and provide guidance as needed
Ability to access, input, and retrieve information from a computer and/or electronic device
Ability to have face to face conversations with customers, co-workers and higher level manager
Ability to sit or stand for long periods of time and move around work environment as needed
Ability to operate a motor vehicle
Comply with company policies and procedure
Physical Demands:
Must be able to able to remain in a stationary position 50% of the time
The ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
*Taylor Morrison experience and/or successful completion of training program may override required education and/or experience requirement.
Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job.
They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job.
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