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Internal Sales Coordinator

2 months ago

Toledo, Ohio, United States astrophysics inc. Full time

Astrophysics Inc. is a leading global designer and manufacturer of X-Ray security inspection systems. Since 2002, we have dedicated ourselves to ensuring a safer world through advanced X-Ray screening and imaging technology. Our systems are deployed in critical infrastructure, aviation, and ports and borders sites in more than 150 countries. Hotels, prisons, courthouses, embassies, airports, military bases, and government buildings around the world depend on us for their safety and security. Astrophysics is an expanding, dynamic and fast-paced company looking for individuals who want to grow with us and be a part of a meaningful security mission. We currently have an immediate opening for an Internal Sales Coordinator located in City of Industry, California.

Job Summary:

The Internal Sales Coordinator maintains communication with Astrophysics agents in assigned territories, searches for new sales opportunities, and responds to tenders. This role processes quotations to customers and issues internal sales orders. The Internal Sales Coordinator maintains customer files and assists in collections from customers and agents in assigned territories.

Essential Functions:

Maintain relationship with Astrophysics agents in assigned territories

  • Conduct weekly communication with agents to track status of pending orders and tenders
  • Assist in collection of balances from past due accounts
  • Comply with Astrophysics' customer courtesy code when communicating with customers

Generating new sales opportunities

  • Conduct internet searches for new sales opportunities in assigned territories
  • Respond to tenders for sales in assigned territories

Order processing

  • Ensure that quotations for custom products follow due process
  • Review customer PO upon receipt and compare with quotation
  • Prepare, submit for approval, and send approved order confirmations to customers
  • Enter customer PO into ERP system and generate an Astrophysics sales order
  • Submit copies of sales orders to accounting, production, material handling, service and logistics
  • Maintain customer file
  • Weekly meetings with production, logistics and technical support departments to track status of open orders
  • Weekly meetings with accounts receivable to track the credit status of each customer
  • Assist accounts receivable in collections from agents in assigned territories that have past due accounts
  • Follow up with customer at shipping of orders

Education and Experience:

  • Bachelor's degree in business administration (B.A.) or related field
  • 1-2 years of related experience
  • Or equivalent combination of education and experience
  • Word Processing, Spreadsheet and Internet software
  • Bilingual - able to communicate, write and read in Spanish preferred

Position Type/Expected Hours of Work:

  • Full-time, 8:00 am - 5:00 pm
  • (Hours subject to change based on the needs of the business.)

Benefits and Perks:

  • Excellent medical, dental and vision benefits
  • 401K plan with 4% employer match
  • 11 paid holidays, 10 PTO days
  • Free donuts on Fridays, company luncheons and year end party

Be part of a meaningful security mission with opportunities for personal and professional growth and development. Join our Astrophysics family today

Equal Opportunity Employer

Astrophysics Inc. provides equal employment and advancement opportunities to all individuals. Employment decisions at Astrophysics Inc. are based on merit, qualifications and abilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability. If you need assistance or an accommodation while seeking employment, please call and ask for Human Resources. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Compensation details: 21-24 Hourly Wage

PIed7-3630