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Accounting Associate
4 months ago
Accounting Associate - Part Time (2-3 days/week)
Reports to:
Accounting ManagerFLSA Status: Non-Exempt Part Time
Physical Demands:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stand, stoop, bend, kneel, crouch, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations, as needed, using various modes of private or commercial transportation; and to verbally communicate to exchange information.
Essential Duties and Responsibilities- Collect and track payable invoices.
- Verify and obtain proper authorization of invoices.
- Match requisitions & purchase orders to invoices.
- Code invoices to proper accounts and projects.
- Use Excel pivot tables and summaries to validate information.
- Enter and import invoices into accounting software so that they can be paid.
- Store invoices electronically according to procedures.
- Track and follow-up on any outstanding checks.
- Update vendor information in accounting systems and follow-up as needed.
- Perform account reconciliations and analysis monthly as needed.
- Create and process general ledger journal entries as needed.
- Track time worked and tasks performed.
- Perform other tasks as assigned by the Accounting Manager
Knowledge, Experience, Skills, EducationKnowledge of:
- Intermediate to Advanced Knowledge of Microsoft Office (Excel and Word), Internet, E-Mail
- Standard office skills & abilities as relate to use of telephone, copier, fax machine, etc.
and interoffice and out of office communicationsExperience in:
- Handling telephone and Email inquiries relative to internal and external customer service issues
- Handling multiple projects simultaneously
- 1-2 years relevant experience preferred but not requiredOther Knowledge, Skills, Abilities
- Interpersonal communications skills
- Written and verbal skills
- Time management skills
- Ability to perform multiple tasks and meet established deadlinesEducational background:Bachelors Degree or working toward a Bachelors in AccountingThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Healthcare Quality Strategies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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EOE:
Minorities/Females/Disabled/Veterans Healthcare Quality Strategies, Inc. is Equal Opportunity, Affirmative Action Employer and an Alcohol/Drug Free Workplace Healthcare Quality Strategies, Inc. is an E-Verify Employer
