Executive Assistant to the Co-Founder

1 month ago

Maryland, United States Alzheimer's Drug Discovery Foundation Full time

Founded in 1998 by Leonard A. and Ronald S. Lauder, the Alzheimer's Drug Discovery Foundation (ADDF) is dedicated to rapidly accelerating the discovery of drugs to prevent, treat, and cure Alzheimer's disease. The ADDF is the only public charity solely focused on funding the development of drugs for Alzheimer's, employing a venture philanthropy model to support research in academia and the biotech industry. Through the generosity of its donors, the ADDF has awarded more than $168 million to fund over 650 Alzheimer's drug discovery and biomarker programs and clinical trials in 19 countries. To learn more, please visit: Position Summary:

The ADDF is seeking a highly organized, detail–oriented, and proactive administrative professional to join the team as Executive Assistant (EA) to the Co–Founder and Chief Science Officer, Dr. Howard Fillit. This position offers an exciting opportunity for an enthusiastic and motivated individual to work closely with the leadership of a leading Alzheimer's research and fundraising organization. The EA is an invaluable member of the team in keeping the mission moving forward and ultimately conquering Alzheimer's disease.

The EA provides attentive, intelligent, intuitive, and proactive support, and will be required to operate with a keen sense of balancing priorities. This individual must have excellent communication skills, be a master multi–tasker, and have experience in managing complex calendars. The EA will oversee and lead a variety of day–to–day administrative operations, including scheduling meetings, booking travel, creating briefings, and communicating internally/across the organization and externally with key stakeholders. Placement:

This position reports to the Co–Founder & Chief Science Officer, with a dotted line to the Chief of Staff. This is a full–time exempt position. Candidates will need to reside in the tri–state area to be able to commute to the office three times a week. Salary range: 80–90k Key Responsibilities: In support of the Co–Founder and CSO

Support all operations of the Co–Founder and Chief Science Officer(CSO)Manage and oversee the CSO's calendar including all ADDF, External Partnership, Medical Practice and Consultant appointmentsCreate and share daily briefings with the CSO containing all relevant details for the following day such as email chains, agendas, and supporting materials.Coordinate all travel for the CSO's participation in conferences, donor meetings, ADDF events, etc.Collaborate with the Family Office on all related events and meetings.Manage, track, and submit expenses to Finance for the CSO's internal budget.Retrieve scientific articles as requested by the CSO by utilizing PubMed and Mount Sinai's Levy Library search engine.Serve as a liaison for all external conferences, boards, and consultations on the CSO's behalf.Collaborate with the Communications team to acquire all necessary materials as requested by external partners.Work closely with the Communications, Philanthropy, and Special Events teams for all CSO related matters including media placements, donor meetings, etc. as well as draft and send communication on the CSO's behalf to accomplish these tasks.Participate in internal and external meetings as needed to facilitate next steps on behalf of the CSO.Own the CSO's medical practice (Howard Fillit, MD) including, but not limited to direct communication and support for patients with scheduling and practice–related questions, prescription refills, imaging and tests coordination, updating records in Practice Fusion and insurance processing. Collaborate with Dr. Mark Lipton's office for in–person appointments.Maintain and update the CSO's CV, bibliography, and additional materials. In relation to the Science team Support the Science team with administrative tasks related to scheduling. In relation to the Admin/Ops team Support the Admin/Ops team in providing a highly functioning and positive workplace for all ADDF employees Other related duties as necessary Qualifications Bachelor's degree plus 3–5 years of administrative experience supporting a senior executive. Experience in a non–profit setting highly preferredOutstanding time management and organizational skills with keen attention to detailAbility to manage multiple tasks and projects at one time while also remaining flexible to shifting prioritiesAbility to communicate and collaborate effectively with a wide range of individuals and stakeholders (I.e., staff, patients, donors, scientists, board members, etc.) representing various backgrounds and industriesHigh degree of emotional intelligence, professionalism, and reliability; a willingness to learn and apply, and a demonstrated history of taking initiativeExcellent computer skills, especially Microsoft Office (Outlook, Word, Excel, andPowerPoint) and time management/organizational tools such as Asana.Ambitious, team–player mind–set with a drive for excellence. To Apply: Please send a cover letter and resume including salary requirements to: . Please state "EA to the CSO" on the subject line. Note: Incomplete applications will not be considered. ADDF is an equal opportunity employer, committed to attracting, developing, and retaining exceptional people. We welcome and encourage applicants for all positions respecting the full spectrum of education, experience, age, race, creed, color, national origin, sex, religion, physical or mental disability, sexual orientation, gender identity, gender expression, ancestry, marital status, veteran status or other military status, or citizenship status, genetic carrier status, genetic information, AIDS or AIDS–related complex or HIV status, being a victim of domestic violence, protected activity (i.e., filing a charge of discrimination, participating in a discrimination proceeding, or otherwise opposing prohibited discrimination), or any other characteristic protected by federal, state, or local law.

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