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Senior Executive Administrator
2 months ago
Position Overview
The Senior Executive Administrator plays a pivotal role in managing the Executive Suite's operations, focusing on fostering a positive organizational culture and ensuring effective engagement.
Key Responsibilities
- Oversee the comprehensive management of the Executive Office, including the supervision and mentorship of Executive Assistants.
- Handle complex and sensitive administrative tasks that require an in-depth understanding of organizational policies and procedures.
- Provide high-level support to the Board of Directors, facilitating strategic, operational, and administrative functions.
Board Coordination
- Manage the scheduling, meetings, and agendas for the Board of Directors, ensuring all necessary documentation is prepared and followed up on appropriately.
Community Engagement
- Act as a liaison for community relations, coordinating events and activities, and managing related logistics.
Team Leadership
- Lead and inspire the Executive Office team, promoting a culture of collaboration and service excellence.
Training and Development
- Develop and implement standard operating procedures, and oversee the orientation and training of new Executive Assistants.
Customer Focus
- Ensure that the Executive Office prioritizes customer needs, taking prompt action to address concerns and resolve issues.
Project Management
- Oversee special projects and strategic initiatives, conducting research and tracking progress to ensure timely completion.
Financial Oversight
- Compile and analyze complex financial data, preparing reports and offering insights on trends and recommendations.
Policy Management
- Review and update policies and procedures to align with organizational objectives and process changes.
Document Management
- Supervise the document management process, ensuring proper handling of correspondence and maintaining organized filing systems.
Event Coordination
- Organize special events, managing all logistical aspects including venue, materials, and communications.
Meeting Preparation
- Prepare for Board and committee meetings, ensuring all necessary documents and reports are ready for review.
External Relations
- Serve as a point of contact for external stakeholders, addressing inquiries and facilitating communication.
Schedule Management
- Coordinate executive schedules, anticipating needs and ensuring efficient meeting and travel arrangements.
Documentation
- Independently draft confidential correspondence and reports, summarizing key information as needed.
