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Workplace Manager

3 months ago

Chicago, Illinois, United States Adyen Full time

This is Adyen

Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition.

For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.

Workplace Manager

The Workplace team provides support for every employee at Adyen, from creating a welcoming experience upon entry in all of our global offices, to designing, building and maintaining comfortable, inclusive, work environments across the globe. We are committed to creating environments in which all Adyen team members can perform at their best.

This person will take on the primary responsibility for overseeing the employee and guest facing responsibilities for our Chicago office. This role will be responsible for owning the daily workplace experience for our Chicago location, managing all daily site-related building issues, and managing our external service providers, including coffee service, daily catering, and custodial. In addition, the Workplace team, working closely with our Global Events team, supports and facilitates CHI internal events, and works closely with both IT and the Onboarding team to create a smooth operational experience for all Adyen team members from Day 1. You will work with globally-based, cross-functional teams to support the Adyen vision, and strong partnership, communication, and customer service skills are crucial for this role. We are the internal brand ambassadors responsible for creating the best possible Adyen experience in our offices for all employees, guests, and clients.

What you'll do

  • Manage/oversee all Workplace operations within the office including building operations, office planning, FOH experience, contracted service providers, catering, event support, custodial, all MAC (moves, adds, changes).
  • Work closely with on-site leadership and partner with team leaders to ensure that the ongoing and changing needs of the teams are being met.
  • Communicate and partner with on-site leadership/business leaders to understand business goals and drive impact with a proactive solutions based mindset.
  • Partner with the Workplace project team to manage all MAC and construction projects on a local level, ensuring needs are met as we continue to grow.
  • Work closely with IT, Onboarding, Events, Marketing, HR, and other teams to make sure that all teams are aligned on needs, changes, growth, and vibe in the office.
  • Manage reception experience and access for a wide variety of visitor experiences, including candidate interviews, client visits, and global visitors.
  • Maintain strong communication and relationships with LL and property management, being the point person for all building-related contact with coordinating all maintenance, repairs, and documentation as needed.
  • Work closely with the Regional Team Manager and other NA and LATAM workplace managers to understand and support all regional workplace needs and create a seamless experience between office experiences.
  • Management of workplace and real estate related costs to ensure Adyen money is being spent wisely.
  • Work with Security and IT to ensure that we are up to date and compliant in all areas of on site security management including emergency preparedness and visitor management.
  • Develop and implement activities that promote employee engagement and improve their ability to collaborate.

Who you are

  • 5+ years working in an office management and/or facilities role.
  • Ability to make strategic decisions in a fast-paced, dynamic environment.
  • Problem solver with the ability to organize multiple priorities, tasks, and requests.
  • Strong project management skills and ability to manage multiple projects simultaneously.
  • Strong partnership skills, with an ability to partner and communicate effectively with the Adyen population at all levels of the organization.
  • Strong communication skills.

Our Diversity, Equity and Inclusion commitments

Our unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you're from, we welcome you to be your true self at Adyen.

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application

What's next?

Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 5 business days. Our interview process tends to take about 4 weeks to complete, but may fluctuate depending on the role. Learn more about our hiring process here. Don't be afraid to let us know if you need more flexibility.

Adyen is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

All your information will be kept confidential according to EEO guidelines.

This role is based out of our Chicago office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.