djj operations coordinator

4 weeks ago

Tallahassee, Florida, United States State Of Florida Full time
Requisition No:

Agency:

Juvenile Justice

Working Title:

DJJ OPERATIONS COORDINATOR - #

Pay Plan:

Career Service

Position Number:

#

Salary:

$1,864.09 bi-weekly

Posting Closing Date:
08/12/2024

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

ANTICIPATED VACANCY

LOCATION AND CONTACT INFORMATION
Position Location:

Knight Building, 2737 Centerview Drive, Tallahassee, Florida 32399

Starting Salary:

$1,864.09 Bi-weekly. Position will hire at the minimum of the class. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)

Contact Person:

Dasia Powell at (850) # or LaTonya Hill at (850) #

DESCRIPTION:


This position performs financial functions for the State Advisory Group (SAG) and the Department with the federal funding received from Department of Justice (DOJ), TITLE II and Title V awards.

These grants cover prevention initiatives programs that help to keep the youth out of the system. Expenditures reports are provided to the SAG and the Department monthly.

This staff meets with the State Advisory Group (SAG) Chair monthly and Quarterly with the State Advisory Group (SAG) Finance Committee to inform of the spending and advise of red flagged items.

Staff meets with Assistant Secretary quarterly before the State Advisory Group (SAG) meeting to go over the report to keep Assistant Secretary abreast of expenditures and concerns.


Reviews allotments, expenditures, encumbrances, and other financial data found in State Automated Management Accounting System (SAMAS), the Department's Financial Information System (FIS), and OCULUS to ensure federal sub-grant data is properly recorded.

Document and discovered discrepancies and submit corrections requests.


Responsible for preparing monthly State Advisory Group (SAG) Federal Finance Report that contains federal sub-grant awards and related expenditures for each federal grant along with sufficient narrative to effectively communicate grant activity to the State Advisory Group (SAG), Secretary, Assistant Secretary, Budget Department and other staff.


Maintains a data base that contains federal grant awards, sub-grant awards, potential sub-grant awards, and other information needed to monitor federal grant balances.


Reviews the Federal Finance Report with the State Advisory Group (SAG Finance Committee chair each month and distributes to State Advisory Group (SAG) members, Secretary, Assistant Secretary Budget Department and other staff.

Provides current sub grant balances, federal award balances, expected expenditures.


Provides support to State Advisory Group Finance Committee by attending State Advisory Group (SAG) quarterly meetings to report on federal grant expenditures, meet with the State Advisory Group (SAG) Chair monthly to report on expenditures, red flagged items and new contracts.

Prepare minutes for the finance committee meetings for the State Advisory Group (SAG).


Provides support to the Prevention Federal Grants Unit related to financial requirements by assisting with Office of Juvenile Justice and Delinquency Prevention (OJJDP) request for documentation when reviews are conducted, assist with Grant Adjustment Notice (GAN)'s financial information such as available balances in sub grants.

Make sure the grant and other coding identify the purpose, circuit and type of service provide for each grant.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES
:

Knowledge of basic accounting principles and practices.

Knowledge of state fiscal rules and regulations and Florida Statutes.

Skilled in technical and business writing.

Ability to communicate verbally.

Ability to communicate effectively.

Ability to determine work priorities for maximum results.

Ability to review financial and programmatic data and reports for accuracy and completeness.

Ability to enforce the requirements of contractual service agreements.

Ability to work independently, plan, organize, and complete work assignments with minimal supervision.

Ability problem solving techniques.

Ability to be detail oriented.

Ability to organize data into logical format for presentation in reports, documents and other written materials.

Ability to establish and maintain effecting working relationships with others.

Ability to meet deadlines.

PREFERRED MINIMUM QUALIFICATIONS:

A bachelor's degree from an accredited college or university and two years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

SPECIAL NOTES:


All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified of a position description, a valid driver's license is required.

If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire.

Licenses suspended or revoked for any reason, work permits (Business purposes/Employment/education only licenses) and some types of restricted licenses are not acceptable.

Licenses that have Corrective Lenses Restrictions are acceptable, provided the driver wears corrective lenses while operating the vehicle.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged .

Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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