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Office Coordinator

3 months ago

Madison, Wisconsin, United States Spherion Full time

Direct Hire - Permanent Position

Internal member of the team

$42-45K Base

Spherion Staffing & Recruiting is hiring an Office Coordinator to join our Madison, WI team. As the Office Coordinator, you will work as a member of our tenured team to support the efficient operation of our office. In this position, you will partner closely with our internal team, candidates, clients, and third-party vendors. Our ideal candidate is flexible, friendly, and willing to lean into different areas to help our business run smoothly.

This position is based out of our Madison, WI office. The role will be a hybrid model: in office Monday to Thursday and remote on Friday. Our office's hours of operation are 8am - 5pm Monday through Thursday, and 8am - 4pm on Friday.

The Office Coordinator is a core member of our Madison-based team, and the position offers the opportunity to partner closely with individuals at an exciting time in their lives - when they are starting in a new career

What you will be doing:

Greet & assist visitors to our office and manage incoming phone calls, directing individuals to the appropriate contactsOrganize and schedule meetings, appointments, and office eventsProvide support in the onboarding process to for new employees, which includes processing employment eligibility verification (Form I-9), background checks, drug testing, and other relevant documentationAssist with payroll and timekeeping to ensure accurate, timely processing of employee hours and compensationGreet & assist visitors to our office and manage incoming phone calls, directing individuals to the appropriate contacts What we are looking for: Prior administrative or HR coordinator experience is a plus, but not requiredHR, Business, or related degree is a plus, but not requiredExcellent time management and organizational skills Ability to quickly learn and become proficient with different technology systemsStrong customer service skills to provide support to candidates and address their inquiries Benefits:
Health, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Health Care FSA, Dependent Care FSA, 401K (including company contribution after 12 months of employment), Parental Leave, Competitive PTO & Holiday Package

About Spherion Madison (DI & Associates, Inc. DBA Spherion):
Respect, passion, integrity, teamwork & collaboration. These values have been at the core of Spherion Madison since we opened our doors over 30 years ago. Locally owned, we are committed to serving the individuals and organizations that comprise the greater Madison community - starting with our internal team members.

Our tenured team is committed to fostering an environment that promotes growth for all associates, and we invest both the time & resources required to do so. We are committed to excellence; however, we don't take ourselves too seriously and we often come together as an office to celebrate & have fun. It's our goal to create an organization that individuals enjoy being a part of - whether for an entire career or simply a stop along the way.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities Greet & assist visitors to our office and manage incoming phone calls, directing individuals to the appropriate contactsOrganize and schedule meetings, appointments, and office eventsProvide support in the onboarding process to for new employees, which includes processing employment eligibility verification (Form I-9), background checks, drug testing, and other relevant documentationAssist with payroll and timekeeping to ensure accurate, timely processing of employee hours and compensationGreet & assist visitors to our office and manage incoming phone calls, directing individuals to the appropriate contacts
experience 1-4 years
skills Prior administrative or HR coordinator experience is a plus, but not requiredHR, Business, or related degree is a plus, but not required
education High School