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Senior Director's Assistant
3 months ago
Requisition ID #
Job Category: Administrative / Clerical
Job Level: Individual Contributor
Business Unit: Operations - Other
Work Type: Hybrid
Job Location: Auburn; Alameda; Alta; American Canyon; Angels Camp; Antioch; Auberry; Avenal; Avila Beach; Bakersfield; Balch Camp; Bear Valley; Belden; Bellota; Belmont; Benicia; Berkeley; Brentwood; Brisbane; Buellton; Burney; Buttonwillow; Calistoga; Campbell; Canyon Dam; Canyondam; Capitola; Caruthers; Chico; Clearlake; Clovis; Coalinga; Colusa; Concord; Concord; Corcoran; Cottonwood; Cupertino; Daly City; Danville; Davis; Dinuba; Downieville; Dublin; Emeryville; Eureka; Fairfield; Folsom; Fort Bragg; Fortuna; Fremont; French Camp; Fresno; Fresno; Fulton; Garberville; Geyserville; Gilroy; Goodyear; Grass Valley; Guerneville; Half Moon Bay; Hayward; Hinkley; Hollister; Holt; Houston; Huron; Jackson; Kerman; King City; Lakeport; Lemoore; Lincoln; Linden; Livermore; Lodi; Loomis; Los Banos; Lower Lake; Madera; Magalia; Manteca; Manton; Mariposa; Martell; Marysville; Maxwell; Menlo Park; Merced; Meridian; Millbrae; Milpitas; Modesto; Monterey; Montgomery Creek; Morgan Hill; Morro Bay; Moss Landing; Mountain View; Napa; Needles; Newark; Newman; Non-PG&E Non-US Off Shore Work Location; Non-PG&E US Work Location; Novato; Oakdale; Oakhurst; Oakland; Oakley; Olema; Orinda; Orland; Oroville; Palo Alto; Palo Cedro; Paradise; Parkwood; Paso Robles; Petaluma; Pioneer; Pismo Beach; Pittsburg; Placerville; Pleasant Hill; Point Arena; Potter Valley; Quincy; Rancho Cordova; Red Bluff; Redding; Richmond; Ridgecrest; Rio Vista; Rocklin; Roseville; Round Mountain; Sacramento; Salida; Salinas; San Bruno; San Carlos; San Francisco; San Francisco; San Jose; San Luis Obispo; San Mateo; San Rafael; San Ramon; San Ramon; Sanger; Santa Cruz; Santa Maria; Santa Nella; Santa Rosa; Selma; Shaver Lake; Sonoma; Sonora; South San Francisco; Springville; Stockton; Storrie; Taft; Tracy; Turlock; Twain; Ukiah; Vacaville; Vallejo; Walnut Creek; Wasco; Washington; Washington D.C.; Watsonville; West Sacramento; Wheatland; Whitmore; Willits; Willow Creek; Willows; Windsor; Winters; Woodland; Yuba City
Department Overview
Major Infrastructure Delivery (MID) is an exciting organization with over 1,000 coworkers, 10,000+ contract partners, and a $2.96 billion budget. The following are some of the key areas we are accountable for delivering in MID:
10,000 miles of electric distribution lines to reduce wildfire risk
System Inspections to identify risks to safety and reliability
Vegetation Management to ensure safe and reliable delivery of power
Ensuring our work meets quality standards and is done right the first time
Position Summary
Provides administrative support to one or more Directors or Executives.
The assigned work location will be within the PG&E Service Territory and will be agreed upon by the successful candidate and hiring leader
This position is hybrid, working from your remote office and assigned location based on business needs.
PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.
The hourly rate for this position ranges from $ 42.31 to $ 66.83
Job Responsibilities
- Reports to and assists a Senior Director(s)
- Understands and supports the single complex company-wide function or the complex multiple business functions reporting into the Senior Director
- Travel and event arrangements are often for multiple employees, with logistical complexities that may include coordinated ground transportation, conferencing facilities and equipment.
- Meeting or conference arrangements on occasion include hotel or other conference facilities for large groups, with logistical complexities that may include coordinating and planning for multiple speakers and site related logistics and preparation
- Monitor expenses for adherence to company policies and procedures, create and submit expense reports.
- May be involved in space planning, business office equipment evaluation and procurement.
- Schedule meetings for internal groups of employees. Resolve some competing priorities and scheduling conflicts by evaluating and judging business needs and priorities, working with other Executive and Sr. Executive Assistants as well as with business leaders, others across the company and outside agencies.
- Often works proactively, anticipating needs, coordinating additional administrative support.
Qualifications
Minimum:
- High School or GED-General Educational Development-GED Diploma Administrative
- 4 or more years of administrative support experience
Desired:
- Bachelors or Associates degree
- 1 year experience in supporting director-level leader or above
- Communication & interpersonal skills, portraying a high degree of professionalism Organization and planning skills
- Attention to detail Analytical thinking
- Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines Flexible and open to change
- Resourcefulness
- Ability to use discretion and judgment in dealing with sensitive or confidential information Political and organizational savvy
- Motivated, self-starter, eager to master new skills Ability to foster teamwork, collaborative environment
- Software / Office Applications: Working knowledge of Word, Excel, PowerPoint, Outlook, Internet Search. May also require experience and knowledge with PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio, SharePoint
