Office Administrator
22 hours ago
Are you an organized and personable individual who thrives in a dynamic office environment? We’re looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly.
About the Role
As the face of our office, you’ll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You’ll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude.
Key Responsibilities
Front Desk Management:
- Greet and assist visitors, clients, and staff with a friendly and professional demeanor.
- Answer, screen, and direct incoming phone calls promptly and accurately.
- Manage incoming and outgoing mail, deliveries, and correspondence.
Administrative Support:
- Maintain office supplies, ensuring stock is replenished as needed.
- Organize and update office records, documents, and filing systems.
- Support other departments with ad-hoc administrative tasks.
Customer Service:
- Handle customer service calls related to the campaign, addressing inquiries and resolving issues.
- Provide clear and professional communication to clients, ensuring a positive experience.
- Collaborate with the campaign team to escalate and resolve complex issues effectively.
Requirements
Experience:
- Proven experience in an office-based role (administrative or receptionist experience preferred).
- Customer service experience is a plus.
Skills & Qualifications:
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team in a fast-paced environment.
- Professional appearance and demeanor.
Additional Requirements:
- Availabile to work full-time, Monday to Friday.
- A proactive and problem-solving mindset.
- High school diploma or equivalent.
What We Offer
A friendly and collaborative office environment.
Opportunities for growth and professional development.
- If you’re an organized, detail-oriented individual with a passion for delivering excellent customer service, we’d love to hear from you
-
Office Administrator
1 month ago
Madison, Wisconsin, United States Eternity Homecare Full timeJob SummaryEternity Homecare is seeking a highly skilled and organized Office Administrator to join our team. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.The Office Administrator will be responsible for maintaining the accuracy and integrity of our...
-
Administrative Officer
4 weeks ago
Madison, Wisconsin, United States Veterans Affairs, Veterans Health Administration Full timeJob SummaryThe Administrative Officer position is located in the Health Technology Management (HTM) Service at the William S. Middleton Memorial Veterans Hospital in Madison, WI. This role provides administrative support to the HTM Service program administration by identifying and analyzing issues and taking or recommending action using established...
-
Administrative Officer
4 weeks ago
Madison, Wisconsin, United States Veterans Affairs, Veterans Health Administration Full timeJob SummaryThe Administrative Officer position is located in the Health Technology Management (HTM) Service at the William S. Middleton Memorial Veterans Hospital in Madison, WI. This role provides administrative support to the HTM Service program administration by identifying and analyzing issues and taking or recommending action using established...
-
Executive Office Administrator
4 weeks ago
Madison, United States OrganOx Full timeAbout OrganOx:OrganOx has been transforming organ transplantation since 2008, leveraging groundbreaking normothermic machine perfusion technology in our flagship product, the OrganOx metra®. This technology helps preserve donor livers for up to 12 hours, in efforts to reduce organ discard rates and facilitate more successful transplants. We are an...
-
Executive Office Administrator
4 weeks ago
Madison, United States OrganOx Full timeAbout OrganOx:OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx...
-
Chief Administrative Officer Dovs
3 weeks ago
Madison, United States MSCCN Full timeJOB REQUIREMENTS: Job Summary: The Department of Ophthalmology and Visual Sciences (DOVS) is seeking a Chief Administrative Officer to join their extraordinary team DOVS has built a world-class reputation for cutting-edge research, compassionate patient care, and hands-on training programs for resident physicians and clinical fellows. We are a collaborative...
-
Chief Administrative Officer Dovs
3 weeks ago
Madison, United States MSCCN Full timeJOB REQUIREMENTS: Job Summary: The Department of Ophthalmology and Visual Sciences (DOVS) is seeking a Chief Administrative Officer to join their extraordinary team DOVS has built a world-class reputation for cutting-edge research, compassionate patient care, and hands-on training programs for resident physicians and clinical fellows. We are a collaborative...
-
Madison, Wisconsin, United States Veterans Affairs, Veterans Health Administration Full timeJob SummaryThe Administrative Officer position is located in the Health Technology Management (HTM) Service at the William S. Middleton Memorial Veterans Hospital in Madison, WI. This role provides administrative support to the HTM Service program administration by identifying and analyzing issues and taking or recommending action using established...
-
Administrative Assistant
4 weeks ago
Madison, Wisconsin, United States Amergis Full timeJob SummaryAmergis Healthcare Staffing is seeking a highly organized and detail-oriented Administrative Assistant to provide support in a medical office setting. The ideal candidate will have excellent communication skills, both written and verbal, and be able to work independently with minimal supervision.Key ResponsibilitiesPlan and schedule meetings and...
-
Branch Office Administrator
1 month ago
Madison, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
1 month ago
Madison, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
4 weeks ago
Madison, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Administrative Coordinator
4 weeks ago
Madison, Wisconsin, United States Diaz Consulting Full timeJob OverviewWe are seeking a highly organized and proactive Administrative Assistant to join our dynamic team at Diaz Consulting. In this role, you will be the backbone of our operations, providing vital administrative support to ensure the smooth functioning of our office.Key ResponsibilitiesManage and organize office schedules and calendars to optimize...
-
Administration Assistant
4 weeks ago
Madison, United States Compass Innovate Full timeWe are seeking a motivated and organised Administration Assistant to join our team. The ideal candidate will support our daily operations and ensure smooth office functioning. This role is crucial to enhancing overall productivity by providing administrative support to various departments. Key Responsibilities: Provide administrative support including...
-
Administration Assistant
1 month ago
Madison, United States Compass Innovate Full timeWe are seeking a motivated and organised Administration Assistant to join our team. The ideal candidate will support our daily operations and ensure smooth office functioning. This role is crucial to enhancing overall productivity by providing administrative support to various departments. Key Responsibilities: Provide administrative support including...
-
Administrative Support Clerk
2 days ago
Madison, United States Vanguard Staffing Full timeWe are currently seeking Administrative Support Assistant's for a variety of upcoming opportunities. Whether you're looking for short-term assignments or a long-term career, we invite you to submit your resume for consideration. As an Administrative Support Assistant, you will play a crucial role in ensuring the smooth operation of day-to-day office...
-
Administrative Assistant
1 day ago
Madison, United States Indotronix International Corporation Full timeJob Title: Administrative CoordinatorLocation: Madison WI 53718Duration: 6 monthsJob Description:Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments).Acts as liaison between the Madison site and corporate functions. Essential functions: Provides general administrative support including managing calendars,...
-
Administrative Assistant
22 hours ago
Madison, United States Indotronix International Corporation Full timeJob Title: Administrative CoordinatorLocation: Madison WI 53718Duration: 6 monthsJob Description:Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments).Acts as liaison between the Madison site and corporate functions. Essential functions: Provides general administrative support including managing calendars,...
-
Administrative Clerk
3 weeks ago
Madison, United States Shorewood Behavioral Health Full timeOverviewShorewood Behavioral Health is seeking an Administrative Clerk to join their AMAZING TEAM! As an Administrative Clerk you will, perform general clerical duties in accordance with the office procedures of the facility. About Us: At Shorewood Behavioral Health, located in Madison, Wisconsin, we offer comprehensive services for adolescents, adults, and...
-
Administrative Assistant
3 weeks ago
Madison, United States REAL - Yoo Realty Group Full timeWe're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community...