Executive Office Administrator

3 weeks ago

Madison, United States OrganOx Full time

About OrganOx:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 4,000 liver transplant operations globally. As part of our ongoing expansion, we seek an Executive Office Administrator to join our team.


Position Summary

The Executive Office Administrator provides high-level administrative support to the CCO and President of North America. The role requires strong leadership skills and entrepreneurial instincts. This individual will be expected to act with self-direction, a collaborative spirit and an advanced level of social emotional intelligence.

As Executive Office Administrator, you will be responsible for supporting senior-level tasks and communications while optimizing time, efficiency, and focus. This role requires the ability to organize a busy calendar, and manage other projects, as assigned. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Must be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.


Major Responsibilities

  • Provide high-level administrative support to the CCO and President of North America and leadership team who move fast during the build of a rapidly growing company
  • Provide support for project updates and communications including emails, reports, memos, presentations, internal and external communications
  • Support the CCO and President of North America in taking over clearly defined operational and/or strategic projects and run those independently
  • Provide support and oversight for special projects and initiatives
  • Plan, coordinate and assist in leading meetings and workshops
  • Ensure preparation, coordination and facilitation of meetings; develop objectives and agenda and disseminate key outcomes decisions and actions to relevant stakeholders
  • Build a thorough understanding of all key support functions and apply that knowledge to effectively manage strategic and tactical initiatives consistent with objectives
  • Maintain executive appointment schedule by planning and scheduling meetings and conferences
  • Track and prioritize projects, perform supporting research, and effectively communicate on project needs and status
  • Execute special or continuous research and data analysis
  • Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
  • Assist/administer corporate communications
  • Maintain executive confidence and protect operations by keeping information confidential
  • Serve as a liaison to, among, and between the President, all company staff, landlord, and building personnel
  • Assist in creating reports and presentations
  • Manage multiple projects at a time, as needed
  • Other administrative duties as assigned


Skills and Experience

  • Experience of working in a fast-moving, dynamic, growth company environment – exposure to a life sciences environment would be a positive
  • Strong project management skills
  • Strong strategic and analytical thinking skills
  • Excellent time management skills.
  • Excellent written and spoken communication
  • Advanced Proficiency in Outlook, Excel, Word and PowerPoint
  • Business and financial acumen, with excellent numeracy and strong commercial perspective & instinct
  • Proactive and highly collaborative
  • Ability to think broadly, while also focusing on the details
  • Proven ability to work in a matrix organization – exposure to a small global matrix organization would be a positive
  • Be willing to work long and unpredictable hours and travel with the US and internationally if required


Qualifications

  • Bachelor’s Degree or higher
  • Ability to commute to office in Morristown, NJ 5 days per week
  • Ability to work during normal business hours on weekdays, and be available for assistance during off hours on the weeknights and weekends on occasion
  • Entrepreneurial and willingness to “roll up sleeves”
  • Self-motivated & self-sufficient, ability to take initiative on projects
  • Eager to learn and work as part of a collaborative team
  • Extremely computer savvy. Strong familiarity with Microsoft Office and Sharepoint
  • Excellent written and verbal communication skills
  • Have an outgoing and creative personality
  • Flexible, a natural problem solver and understands the needs of a growing business
  • Problem Solver – Quantitative Aptitude, Logical Reasoning
  • Experience creating systems, processes and procedures
  • While performing the duties of this job, be able to talk and hear. The position requires working on a computer for significant periods of the day


WHAT WE OFFER:

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.


We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

  • Executive Administrative Assistant

    1 month ago

    Madison, Wisconsin, United States Tim O'Brien Homes LLC Full time

    Job Title: Executive Administrative AssistantWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team at Tim O'Brien Homes LLC. This role will provide administrative support to the President and other senior executives, ensuring seamless day-to-day operations and special projects.Key Responsibilities:Manage and...

  • Executive Administrative Assistant

    4 weeks ago

    Madison, Wisconsin, United States Tim O'Brien Homes LLC Full time

    Job SummaryWe are seeking a highly organized and proactive Executive Administrative Assistant to join our team. This role will provide administrative support to the President, including managing schedules, coordinating events, and handling confidential information.The ideal candidate will have excellent communication and interpersonal skills, with the...

  • Sales Executive

    4 weeks ago

    Madison, Alabama, United States Office Pride Full time

    Job SummaryWe are seeking a highly motivated and results-driven Outside Sales Executive to join our team at Office Pride Commercial Cleaning Services. As a key member of our sales team, you will be responsible for developing business within our market, targeting specific customer groups, and contributing to the expansion of the Office Pride brand.Key...

  • Sales Executive

    4 weeks ago

    Madison, Alabama, United States Office Pride Full time

    Job Title: Outside Sales ExecutiveOffice Pride is seeking a highly motivated and results-driven Outside Sales Executive to join our team. As a key member of our sales team, you will be responsible for developing and executing sales strategies to drive business growth and revenue expansion.Key Responsibilities:Develop and execute sales strategies to meet or...

  • Executive Administrator

    4 days ago

    Madison, United States Promega Corporation Full time

    Job Description OUR TEAM: This role is part of the administrative team that supports the Manufacturing Operations, IVD Operations, and Global Support and Services (GSS) organizations. Our team takes pride in providing professional executive support and delivering exceptional customer service to both internal and external partners. We work collaboratively...

  • Branch Office Administrator

    4 weeks ago

    Madison, Wisconsin, United States Edward Jones Full time

    Unlock Your Potential as a Branch Office AdministratorAre you a relationship builder, problem solver, or critical thinker? If so, we need you on our team at Edward Jones. As a Branch Office Administrator, you'll be a vital member of our branch team, working closely with our financial advisors to deliver exceptional personalized service to our clients.Key...

  • Executive Administrative Assistant

    4 days ago

    Madison, United States Manpower Group Inc. Full time

    Are you a highly organized and efficient individual looking for a challenging and rewarding role? Our client, a government agency, is seeking an Executive Administrative Assistant to join their team. As an Executive Administrative Assistant, you will be an integral part of the Executive Staff team supporting the department and acting as a Board Liason. The...

  • Office Administrator

    1 month ago

    Madison, Wisconsin, United States Fresh Form Draft Full time

    Job Title: Office ReceptionistWe are seeking a highly organized and detail-oriented Office Receptionist to join our team at Fresh Form Draft. As the first point of contact for our clients and visitors, you will be responsible for providing exceptional customer service and ensuring a positive experience for everyone who enters our office.Key...

  • Office Administrator

    4 weeks ago

    Madison, Wisconsin, United States Eternity Homecare Full time

    Job SummaryEternity Homecare is seeking a highly skilled and organized Office Administrator to join our team. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.The Office Administrator will be responsible for maintaining the accuracy and integrity of our...

  • Administrative Officer

    3 weeks ago

    Madison, Wisconsin, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThe Administrative Officer position is located in the Health Technology Management (HTM) Service at the William S. Middleton Memorial Veterans Hospital in Madison, WI. This role provides administrative support to the HTM Service program administration by identifying and analyzing issues and taking or recommending action using established...

  • Administrative Officer

    3 weeks ago

    Madison, Wisconsin, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThe Administrative Officer position is located in the Health Technology Management (HTM) Service at the William S. Middleton Memorial Veterans Hospital in Madison, WI. This role provides administrative support to the HTM Service program administration by identifying and analyzing issues and taking or recommending action using established...

  • Branch Office Administrator

    4 weeks ago

    Madison, Wisconsin, United States Edward Jones Full time

    Unlock Your Potential as a Senior Branch Office AdministratorAre you a relationship builder, a problem solver, or a critical thinker? If so, we invite you to join our team at Edward Jones, where we value your unique perspectives and experiences.As a Senior Branch Office Administrator, you will be a vital member of our branch team, working closely with our...

  • Probation Officer

    4 weeks ago

    Madison, Wisconsin, United States U.S. Probation Office Full time

    Job Overview:As a U.S. Probation Officer, you will play a critical role in the administration of justice and community safety. You will serve as a judiciary law enforcement position, assisting in the supervision of individuals under court-ordered supervision, conducting investigations, and preparing reports with recommendations.Key Responsibilities:Conduct...

  • Branch Office Administrator

    4 weeks ago

    Madison, Wisconsin, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesDevelop and maintain strong relationships with...

  • Executive Administrator, IVD Ops

    2 weeks ago

    Madison, United States Promega Full time

    Job Description OUR TEAM: This role is part of the administrative team that supports the Manufacturing Operations, IVD Operations, and Global Support and Services (GSS) organizations. Our team takes pride in providing professional executive support and delivering exceptional customer service to both internal and external partners. We work collaboratively...

  • Office Manager

    2 months ago

    Madison, United States Murphy Homes Alabama Full time

    We are hiring for a part time office manager! This is a flexible part-time position with competitive pay, great benefits, PTO and educational opportunities. The office manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness and efficiency. The office manager is responsible for...

  • Contract Administrator

    4 weeks ago

    Madison, Wisconsin, United States Integration International Inc Full time

    Job Title: Contract AdministratorJob Summary:Integration International Inc is seeking a skilled Contract Administrator to manage and oversee the administration of contracts from pricing to close. The ideal candidate will work closely with cross-departmental teams to ensure seamless contract execution.Key Responsibilities:1. Make updates to existing contract...

  • Branch Office Administrator

    4 weeks ago

    Madison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    4 weeks ago

    Madison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    4 weeks ago

    Madison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...