Administrative Assistant, Product Admin Team

3 weeks ago

San Mateo, United States Cypress HCM Full time

Administrative Assistant


Join the Contingent Team and be part of shaping the future of data while on assignment with our company This role presents an exciting opportunity to support our company as a Temporary Worker as they continue to scale and accelerate their growth. You'll get the opportunity to apply your expertise as a Temporary Worker. You'll be an essential contributor to our team, working in an environment that values innovation and fosters meaningful contributions from all collaborators.


We are looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through proactive and holistic support of Engineering leadership.


As an Administrative Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.


Responsibilities:

  • Perform an extensive array of core administrative tasks:
  • Effectively manage and maintain calendars for Product Leadership.
  • Book travel and manage expenses.
  • Create, organize, and maintain team mailing lists, folders, and drives.
  • Organize, plan, and execute team events.
  • Respond to questions and requests for information by employees and guests, connecting people with the right resources.
  • Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest signs in upon arrival.
  • Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
  • Serve as a lead for, and manager of, small programs and projects.
  • Other duties as assigned.


Requirements:

  • Bachelor’s degree and 4+ years of relevant work experience-- direct executive support, project management or event planning experience.
  • Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
  • Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
  • Experience implementing systems, processes, or programs that increase efficiency.
  • Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
  • Extreme attention to detail, organized and responsive.
  • Embrace and spread the company culture which revolves around our values
  • Generally IT savvy
  • Experience working with all levels of management, employees, vendors and customers


Compensation:

  • Up to $56.59/hr. (W2)


Req# 160

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