Legal Assistant

1 month ago


Philadelphia, United States Stevens & Lee Full time

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a full-service law firm with approximately 195 attorneys in 16 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. We provide services to a wide range of business clients from lower middle-market to Fortune 500 companies – on a regional and national basis. The law firm is part of The Stevens & Lee Companies, a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services organizations.


Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things.


Primary Responsibilities

  • Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
  • Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
  • Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
  • Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
  • Make redactions, conduct bates numbering, and compile document productions.
  • Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
  • Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
  • Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
  • Welcome clients and greet visitors with a helpful, positive, and professional attitude.
  • Answer direct-line phone calls in a professional manner and route as necessary.
  • Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Skills & Competencies

  • Ability to communicate professionally and interact effectively with all levels of personnel.
  • Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
  • Flexibility and ability to respond quickly and positively to shifting demands.
  • Ability to work under pressure to meet strict deadlines.

Qualifications

  • Bachelor's degree or equivalent relevant work experience
  • Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation
  • Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
  • Exceptional computer skills with the ability to learn new software applications quickly.


Job Type: Full-time

Expected hours: 40 per week

Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


Schedule:

  • 8 hour shift
  • Monday to Friday


Ability to Relocate:


  • Philadelphia, PA 19102: Relocate before starting work (Required)


Work Location: In person


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