PART-TIME Administrative Assistant
3 weeks ago
PART- TIME dream role Off on Mondays and Fridays This role is mostly in-person.
Approx 18-24+ hours per week, Tuesday-Thursday with flexibility. The location is off of 485 near the Airport and Charlotte White Water Center.
50-year Architectural Concrete Contracting with 8-10 employees. Google-based platform company trying to achieve paperless operation within 3 years. New, modern office/warehouse with a professional office environment located close to the airport with easy interstate access.
Seeking self-starting, professional individual with proficiency in Google platform and construction knowledge.
Responsibilities
● Assisting with various administrative duties throughout the office.
● Drafting, proofreading correspondence and good with simple math calculations.
● Read and take action on emails from multiple accounts
● Scheduling and calendaring project schedules, meetings, and events.
● Answering and returning phone calls professionally.
● Assisting with special project requests, orders, rental equipment, or deliveries.
● Processing daily tickets, receipts and being able to organize, scan, and upload to Drive.
● Process information to correct accounting categories and project folders.
● Assist with data collection regarding time & materials work or change orders.
● Assist with monthly AIA pay applications, billing and change orders.
● Maintain vehicle logs for repairs, inspections, tag and scheduled maintenance.
● Compiling weekly time tracking and calculations in preparation for payroll.
● Sort and scan old data into the current drive storage for future reference.
● Use of company vehicles to run small errands or post office box runs.
Qualifications
● Prior experience working in an office environment is preferred.
● Prior construction knowledge is important concerning referencing materials and supplies.
● Strong communication skills both in person and via telephone and email communications
● Proficient in Google Drive, email, calendar or Google Enterprise experience
● Working knowledge of AIA construction billing.
● Organization and attention to detail.
● Ability to work independently of supervision alone in the office at times.
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