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Document Control Records Management

4 months ago

Shrewsbury, United States Pyramid Consulting, Inc Full time

Immediate need for a talented Document Control Records Management - Specialist - Documentation (Mid Level). This is a 06+months contract opportunity with long-term potential and is located in Shrewsbury, MA (Onsite). Please review the job description below and contact me ASAP if you are interested.


Job ID: 24-27842


Pay Range: $28/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:


  • Ensuring that document reviews and approvals are managed in an efficient and effective manner.
  • Ensuring that all records of document status, outstanding change controls, document reviews, and document approvals are meticulously maintained.
  • Ensuring that documents comply with established templates, formats, and identification naming numbering standards.
  • Ensuring that document cross-references are accurate and traceable.
  • Maintaining the electronic document library and developing and or maintaining a QMS document inventory that includes relevant information regarding document identification, status, effective dating and other pertinent document control information, as required. Managing and controlling specific quality records, as required.
  • Distributing and removing controlled documentation to from points of use, as required.
  • Distributing controlled documents (procedures, specs) to the Production floor and other points of use.
  • Sorting, filing, and maintaining controlled documents and other Quality Records (e.g. TRVs, DHRs) in Document Control room.
  • When necessary, coordinate off-site storage activities. Process requests for copies of controlled documents and Quality Records.


Key Requirements and Technology Experience:


  • Ability to determine project requirements, perform complex writing, copy editing, technical editing and documentation design activities.
  • Ability to create document structure and graphics at project level.
  • Must have good writing skills.
  • The ability to write consistent and clear documentation with the goal of explaining complex information simply and accurately.
  • Bachelor's degree and 3-5 years experience or equivalent The Documentation Coordinator I is responsible for the control of Quality Management System (QMS) and quality specific GMP critical documentation.
  • Bachelors’ degree OR a high school education and a minimum of 3 years experience in a GMP controlled environment.
  • Experience using document control strategies or methods in a GMP controlled environment.
  • Knowledge of MS Office products as well as the ability to learn new systems as required.
  • Ability to communicate using English.
  • Prior experience using word processing, spreadsheet, and presentation software.
  • Must have a high school diploma and previous experience with filing.
  • Must be able to lift up to 30lbs and perform physical labor (moving boxes containing documents, bending over to file documents).
  • Basic knowledge of Microsoft Word and Excel.
  • Associates degree OR a high school diploma and a minimum of 2 years experience in a document control/administrative role. Self-starter with the ability to learn quickly and require minimal supervision.
  • Attention to detail, great organizational skills. Individual who is energizing, passionate, and results/customer oriented.
  • Interpersonal, oral and written.
  • Ability to work in a fast-paced environment, meet simultaneous deadlines, and remain flexible.
  • Ability to work on cross-functional teams and with various departments.


Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.


Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.