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Assistant Project Manager

3 months ago

New York, United States Fairstead Full time

Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Maryland, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.


Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:

  • Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
  • Developing and preserving high quality affordable housing in an innovative and sustainable fashion
  • Creating a positive social and environmental impact within the properties and communities it serves


Fairstead’s Core Values: Empathy, Innovation, Entrepreneurship, Determination & Integrity


As Assistant Project Manager (APM), you will assist in overseeing the day-to-day and week-to-week operations of in-unit and common area renovations. In collaboration with the other team members, you will assist in project specific administrative tasks, material procurement, and project reporting.


Responsibilities:

  • Assisting in the supervision of the day-to-day operations of In-unit and common area renovations.
  • Assisting in development and maintenance of site logistics plan, in coordination with Project Manager, On-Site Representative, and Senior Project Manager.
  • Managing construction schedules based on project team input, Trade Contractor progress and material deliveries.
  • Maintaining project procurement.
  • Preparation of supporting documents for contracts and compliance
  • Working alongside Project Manager/Project team members to issue RFPs and contracts.
  • Receiving and reviewing shop drawings and other project related product data and samples
  • Initiating, preparing, reviewing, tracking, and distributing RFIs.
  • Assisting in the management of the project permit process.
  • Assisting in the managing and overseeing of project budgets alongside the accounting team.
  • Change management systems, including soliciting, receiving, reviewing, and preparing quotations and change orders.
  • Compiling reports regarding financial and on-site performance of the project.
  • Preparation of monthly owner project status reports, as required, for approval by Project Manager.
  • Attending and/or leading project meetings.
  • Working with Project Administrator or other APM to take and facilitate project agendas & meeting minutes for assigned projects.
  • Working alongside the design team (Architect and Engineer) on construction administration.
  • Working alongside Fairstead’s on-site Property Management team on coordinating efforts throughout construction process
  • Assisting in managing and overseeing performance of contractor
  • Required to travel occasionally to specific projects & future projects


Qualifications:

  • Broad understanding of the design and construction industry.
  • Strong written and verbal communication skills.
  • Basic math/accounting skills.
  • Functions effectively as part of a team.
  • A highly entrepreneurial, self-motivated, and results-oriented individual that will continually strive to push the status quo of Fairstead’s processes and procedures set in place
  • Strong time management skills, adaptable with ability to manage multiple priorities & meet deadlines, and keen attention to detail.
  • Ability to always maintain discretion and confidentiality.
  • Ability to understand and follow directions.
  • Good time management skills and organizational skills.
  • Ability to read drawings and specifications.
  • Able to effectively present and information and respond to questions from management, vendors, and associates.
  • Adhere to tight deadlines and quick turnaround for deliverables.
  • Ability to work collaboratively in a dynamic environment where adaptability is imperative.
  • Strong written and oral skills.
  • Accurate with a strong attention to detail.
  • Proficient in Microsoft Office Suite.
  • Proficient with Project Management type software’s
  • Ability to work alongside On-Site Representative during on site in-unit assessments
  • Efficiently work across multiple projects at a time alongside Project Manager(s) and On-Site Rep(s)
  • Have a valid Driver License
  • Knowledge of Microsoft Office, Xcel, Project and Bluebeam viewed favorably
  • Degree in architecture, engineering, construction management, with Minimum of 1-5 years of industry experience.


Diversity in backgrounds and experiences is key to Fairstead’s rapid growth and success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.