Manager, Billing

2 months ago

Wayne, United States LMC Full time

LMC is the leading buying group for a network of independent building material companies across the US. As their buying group, LMC negotiates and facilitates procurement opportunities for the most desired brands in the lumber and building materials industry. We also work to provide operational support with focus on logistics, capital equipment, technology, and marketing. By leveraging the billion dollar buying power of our members, LMC ensures our members have a competitive edge to capture more of their local market share.


The Manager, Billing & A/P directs the activities of two (2) separate accounting departments. The Manager is responsible for managing all activities related to dealer billing and vendor trade payables. Additionally, the incumbent is responsible for managing the activities related to the processing and administration of dealer claims and corrections. The Manager will also be responsible for staffing, annual budget preparation and the attainment of department objectives including leading the digital transformation for the department. This position requires work in our office Monday through Thursday, with the option to work remotely on Fridays, as well as the first Monday of each month.


Primary Duties and Responsibilities:

Accounts Payable:

  • Oversees the administration and controls of the Accounts Payable Department including the payments to trade vendors, claims and corrections making sure all processes and controls are completed appropriately and improved as needed.
  • Directs the monthly reconciliation function of vendor statements of account and addressing open item transactions 90-days and older
  • Ensures that old and outstanding credits due on vendor statements are identified, thoroughly researched, collected and distributed back to dealers
  • Initiates electronic ACH payment discussions with vendors, negotiates float neutral disbursement agreements and coordinates same with technology department
  • Minimizes vendor debit balances and provides staff guidance in collection to reduce the financial impact to company cash concentration accounts
  • Administers the corporate Claims and Adjustment Policy and insures prompt processing of dealer credits and corrections

Billing:

  • Evaluates dealer billing processes for improvements in productivity and efficiencies
  • Minimizes billing errors through comprehensive employee training and understanding of EDI, OCR, scanning and invoice verification processes
  • Interacts with purchasing, technology and vendor contacts to implement negotiated dealer billing arrangements, show dating and special terms.
  • Ensures department business continuity through cross-training staff in forest products re-invoicing, specialized dealer billing and dealer crediting activities
  • Manages the attainment of month-end sales forecast through maintenance of proper staffing levels and the realignment of personnel as required to meet business conditions

Managerial/General:

  • Determines the staffing needs for areas of responsibility and manages the selection and hiring process.
  • Conducts performance evaluations, develops staff to achieve corporate, divisional and departmental goals; makes salary increase recommendations.
  • Responds to inquiries and assists employees as necessary while maintaining a positive company image by providing excellent customer service.
  • Prepares department productivity reports, interprets and is responsible for recommending improvements to senior management
  • Identifies changes to processes and systems to improve or maintain the efficiency and effectiveness of the department.
  • Documents department processes and prepares written business procedures
  • Prepares annual business plan and is responsible for execution
  • Performs other duties as required and/or assigned
  • Identify and execute on opportunities regarding process improvement and efficiencies focusing on opportunities for automation
  • All other duties as assigned


Qualifications:

  • Associate’s Degree in Accounting, Business Administration or related field, or equivalent experience required. Bachelor’s Degree preferred.
  • Five (5) to seven (7) years related accounts payable, accounts receivable or other accounting related experience
  • Two (2) to three (3) years prior related supervisory/management experience required.
  • Excellent collaborative leadership capabilities embodying mentoring, role modeling, coaching, and skill development.
  • Ability to independently prioritize and execute projects and responsibilities
  • Ability to independently identify and remediate problems
  • Experience with data driven decision making and problem solving
  • Excellent customer service focus and skill set.
  • Excellent verbal and written communication skills, including the ability to communicate with internal and external contacts, both in writing and verbally.
  • Strong analytical skills along with ability to solve complex problems and interpret a variety of instructions
  • Proficient knowledge of Microsoft Office Suite, specifically, Excel, Word and PowerPoint
  • A strong understanding of Billing, Accounts Payable and Accounts Receivable processes as well as the respective systems and how those functions interact with accounting and the general ledger
  • Co-Op experience, specifically in the Lumber and Building Materials industry is preferred.


Why join LMC?

LMC supplies products and services to the home building industry, which is seeing considerable growth with exciting new products, advanced building technologies, and home improvement innovations. The LMC team uses its knowledge and expertise n an entrepreneurial atmosphere to further the growth of our independent member companies. Being a part of an established forest products and building materials buying group that helps locally owned, independent businesses succeed is truly a rewarding experience.


Check out our benefits & perks

  • Incentive programs for all employees
  • Traditional and Roth 401k Plans with Generous Company Contributions
  • Medical, Dental and Vision Insurance with Flexible Spending Accounts
  • Competitive Vacation and Paid Holidays
  • Life Insurance Along with Short & Long Term Disability
  • Continuing Education Tuition Assistance
  • Walking distance to the train station and local eateries
  • Employee team building, company gatherings and participation in various charity events
  • Located in the beautiful neighborhood of Wayne, PA


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