Corporate Meeting Planner
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
CORPORATE Event/Workshop Planner
Start: Immediate
Duration: 6 Months to start, with likely extension
Location: ONSITE Alpharetta, GA
Hourly Rate W2 – Plus all benefits
PROCESS MANAGEMENT:
• Complete project timeline, establish a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.
• Utilize business program management system to manage program from contract turn-over meeting to final bill completion.
• Manage and negotiate any additional hotel needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies and ensure contracted services are executed.
• Communicate between Information Technology support and clients for web requirements on assigned programs.
• Work with creative team to produce program materials.
• Coordinate and possibly attend site inspections as needed.
• Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
• May conduct program debrief with client.
• Work with accounting to complete final bill, review final billing prior to final invoicing to client.
• Maintain accurate records, system input, and complete file management as outlined in American Express GBT M&E and client policies and procedures.
• Partner with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
• Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc.
• Source/Contract 3rd party suppliers
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FINANCIAL MANAGEMENT:
• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.
• Manage overall program budget, review and audit all program related billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
• May initiate and reconcile supplier payments.
• Work with leader to forecast overall program financials to ensure monthly tracking for actual spend.
REQUIREMENTS
Must have 5 years of experience as a CORPORATE Meeting/Workshop planner
Must have experience with meeting industry technology - (CVENT)
Must have Strong sourcing background for event suppliers
Must have experience forecasting and reporting all event financials
Must have experience managing the entire overall budget for the event
Must have proven experience managing event time lines and delivering under strict deadlines
Ability to communicate effectively and professionally with all levels of management and clients.
Ability to be flexible and handle change well. Must have strong multi-tasking experience
Must have current Passport
Must have the ability to travel by airplane, boat, rail and/or car
DESIRED
• Certified Meeting Planner designation highly preferred.
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