Executive Assistant

2 weeks ago

Bristol, United States Solomon Page Full time

Our client is looking to fill the role of Executive Assistant II. The Executive Assistant II will provide administrative support to the Senior Vice President HR and potentially one member of the team (VP level). This includes, but is not limited to, calendar management, preparing and tracking expense reports, making travel arrangements, track on a monthly basis the annual business travel for accounting/tax purposes, coordination of team events/offsites and preparing meeting materials. The ideal candidate is a detail-oriented individual capable of achieving results in an Executive environment and should possess an ability to maintain confidentiality and manage high-level relationships with sensitivity. This position will be hybrid and will work on site Monday- Thursday and remote on Friday.


  • Pay $35-$38hr/Dep on Exp


Responsibilities:


  • Assists the executive in providing a wide range of administrative support functions focused upon the needs of the assigned Executive(s)
  • Conducts a wide range of assignments derived from the duties and responsibilities of the Executive(s) served; specific functions may include:
  • Coordinating and maintain Outlook calendars
  • Gathering and abstracting materials for such events as meetings, and/or presentations
  • Administering travel arrangements related travel and entertainment expense reports
  • Answering and screening incoming calls
  • Reviewing and categorizing incoming correspondence
  • Preparing routine correspondence
  • Coordinating team events
  • Answering and screening incoming calls
  • Coordinates the administration, logistics and flow of the work for the assigned Executive(s)
  • Maintains the highest standards of confidentiality and tact. Operates collaboratively, and works to build trusting relationships with the Executive(s), partners and stakeholders
  • Interacts with a wide variety of company and external contacts on behalf of the Executive(s) assigned
  • Serves as a point of contact for all HR department when ordering supplies, managing conference rooms and calendars


Required Qualifications:


  • 5 - 7 years of related executive administrative support in generally comparable functions
  • Demonstrates the following: time management, conflict management, business acumen, planning and execution, flexibility, ability to identify new ways of working
  • Strong organizational skills and the ability to pay close attention to detail while handling multiple, simultaneous requests
  • Proficient in Microsoft Office applications, with ability to quickly lean any HR specific databases used by the executive(s) supported
  • Has advanced oral and written communication skills; demonstrates a high sensitivity to the purposes and motivations of the persons desiring contact with the assigned executive(s); ability to work effectively with a diverse group
  • Ability to speak and write Spanish is preferred
  • Some company experience is preferred/not required


If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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