Executive Assistant to CEO

3 weeks ago

Bristol, United States VADILAL USA Full time

**Benefits**:

- 401(k) matching
- Competitive salary
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off

**Responsibilities**:

- **Progress Tracking**: Collect and monitor task progress updates from various department heads within designated timelines, ensuring effective communication and follow-up.
- **Data Interpretation and Presentation**: Analyze sales and cost data, converting complex information into comprehensible formats for the CEO's review at regular intervals.
- **Schedule Coordination**: Plan and coordinate the CEO's daily and weekly schedules, ensuring adherence to set priorities and commitments.
- **Task Facilitation**: Complete critical components of deliverables using a hands-on approach, including drafting correspondence and letters to facilitate the CEO's leadership responsibilities.
- **Business Insight**: Gain a deep understanding of the company's operations to provide strategic advice on prioritization and adaptability of scheduled tasks and calendar management.
- **Content Preparation**: Prepare impactful presentations, comprehensive company write-ups, and engaging media content, maintaining a high standard of quality and accuracy.
- **Project Management**: Act as a project manager for special initiatives, overseeing coordination, note-taking, and dissemination of key information as required.
- **Confidentiality Management**: Understand and uphold the utmost confidentiality of sensitive information originating from the CEO's office, emphasizing the importance of maintaining confidentiality to other team members.
- **Travel Coordination**: Manage complex global travel itineraries and accommodations, ensuring a smooth and hassle-free travel experience for the CEO.

**Requirement**:

- Bachelor’s degree in business administration, Management, or a related field (Master's degree preferred).
- Proven experience in a similar executive support role, preferably within a global corporate environment. Strong proficiency in communication and analytical tools.
- Proficiency in data interpretation and presentation software.
- Exceptional organizational and time management skills.
- Ability to work effectively under pressure and handle multiple tasks with competing deadlines.
- High level of adaptability, discretion, and professionalism.
- Demonstrated understanding of global business operations and geopolitics.
- Proactive approach to problem-solving and decision-making

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