Executive Personal Assistant

4 weeks ago


Bethesda, United States Atlantic Group Full time

Hiring a proactive, professional, flexible, and creative minded Personal Assistant to provide a wide range of high-level, white-glove, complex administrative support. The ideal candidate will be energetic, a team player, focused, and have strong attention to detail and ability to multi-task under tight deadlines. The capacity to take charge, determine priorities, and work with confidential information is a must. The Personal Assistant will be able to work independently on projects, from conception to completion, exercising good judgment and utilizing high-level communication, administration, and organizational skills. If this sounds like you, apply today for immediate consideration.


Duties (including but not limited to):

  • Coordinate and plan corporate, non-profit, and personal family events; this includes but is not limited to research, organization, liaising with vendors and staff, print material design and distribution, marketing, and all related creative and logistical tasks.
  • Actively manage the family calendar and schedule.
  • Manage separate daily calendar/project updates head of household.
  • Coordinate global and domestic travel for all family members: organizing multi-city travel schedules/itineraries, coordinating travel documents (Visas, passports), managing all country club relationships in several US cities, coordinating all personal trips and vacations.
  • Maintain files and organize documents.
  • Create, edit, and update administrative documentation.
  • Manage all personal expense reporting and approvals, follow ups, and reimbursement.
  • Collaborate with household employees concerning purchases, deliveries, etc.
  • Proactively make weekly dinner reservations/orders for the family.
  • Manage board requirements, season ticket memberships, and Charitable Trust relationships, acting as the first point of contact for scheduling and events.


Requirements:

  • Valid Driver’s License.
  • Willingness to be accessible and available during off-hours to resolve travel emergencies.
  • Ability to manage several different stakeholders simultaneously.
  • High level of competency with Google Suite; including, calendar, docs, drive, etc.
  • Minimum of 5 years’ experience in a similar role.


Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

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